PERMANENT_OPSI_ADAS2_OSEC-DSWDB-ADAS2-83-2026_DSWD CO

ADMINISTRATIVE ASSISTANT II (Clerk IV)

Item Number

:

OSEC-DSWDB-ADAS2-83-2026

Compensation

:

SG 8 (PHP 22,423.00)

Place of Assignment

:

Office of the Program Services and Interventions

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years studies in College (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Training

:

4 hours of relevant training

Experience

:

1 year of relevant experience

Eligibility

:

Career Service (Sub-Professional)/1st Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

4 hours of relevant training in records management, office

management and secretarial services

Experience

:

1 year of relevant experience in general office administration, records management, office management and secretariat services

Eligibility

:

Career Service (Sub-Professional)/1st Level Eligibility

JOB DESCRIPTION

Under immediate supervision of the Division Chief, the position ensures the effective and efficient delivery of services in the area of Records Management and Archives through its systematic control for its entire life cycle from the creation/receipt, classification, filing, retention and storage until its final disposition and other related concerns.

Functions and Responsibilities:

1. Maintains and facilitate the data tracking both Incoming and Outgoing files of the

Division, as follows:

i. Proper filing of original files and basic documents

ii. Scanning of files of the section for safekeeping and easy retrieval.

iii. Encoding, sorting the section documents.

iv. Monitoring and follow-up of Division's documents.

2. Maintains the Division's database and monitoring system

3. Assists in the Disposal of Valueless Records

4. Facilitates the scanning, renaming, and uploading of documents and files

5. Performs general clerical duties to include but not limited to: photocopying, sorting and filing of documents

6. Assists in daily process and activities of the Division

7. Acts as secretariat in meetings/training, and

8. Perform other related tasks to be assigned by the immediate supervisor.

Job Outputs:

1. Disposition of Valueless Records as per Records Disposition Schedule (RDS)

2. Status Report on Incoming/Outgoing of documents.

3. Email advisories

4. Consolidation of Special Orders and other issuances

5. Facilitate monitoring pending documents to ensure Completed Staff work (CSW) for Records Section documents for action.

6. Monitors the day-to-day incoming transactions.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 22 October 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed, and sworn/notarized 2025 Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark.

2. Duly accomplished and signed Work Experience Sheet (WES).

Forms may be downloaded . Note: Fill out the PDS using Microsoft Excel only. Do not use Google Sheets or any tool that alters the original format - this can change formatting in the original document. PDS with incomplete information shall be considered invalid.

Reminders:

. Additional requirements must be ready if you are found qualified and longlisted for the position you applied for (Transcript of Records, Training/Seminar Certificates, Certificate/s of Employment, Service Record, Proof of Eligibility, Performance Rating, etc).

. In the event that you are invited to take the examination and panel interview, you will be required to submit your valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.