PERMANENT_AS_ADA IV (CLERK II)_OSEC-DSWDB-ADA4-618-2004

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE AIDE IV (CLERK II)

Item Number

:

OSEC-DSWDB-ADA4-618-2004

Compensation

:

SG 4 (Php 16,209. 00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years studies in College

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Sub-Professional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years studies in College

Training

:

At least four (4) hours training in Records Management

Experience

:

At least one (1) year relevant experience in Encoding

Eligibility

:

Career Service (Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under immediate supervision, performs clerical tasks such as computer encoding, screening and reviewing of outgoing communications from DSWD Central Office to different DSWD Field Offices, government agencies and other DSWD Partners and Stakeholders and other administrative functions relative to Records Management.

Functions and Responsibilities:

1. Screen, review of outgoing communications to DSWD Field Office and Stakeholders

2. Encoding of document details for dissemination of outgoing communications to different Field Offices/Partners and Stakeholders

3. Prepare and consolidate documents for delivery

4. Update in the Enhanced Document and Transaction Management System (EDTMS)

5. Maintains files and update data encoded in the EDTMS

6. Encodes thru MS Word, Excel and Powerpoint

7. Report generation of accomplished works, ex. Feedback and Accomplishment Reports and

8. Performs other related tasks as assigned or required from time to time related to records management functions.

Job Outputs:

1. Transmittal Sheets/Reports

2. Data encoded in the Enhanced Document and Transaction Management System (EDTMS)

3. Records filed

4. Encoded communications and

5. Periodical reports as maybe required

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before December 19, 2024 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: .

3. Authenticated or Photocopy of Transcript of Record

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master's Degree/Units earned, if applicable

5. Photocopy of relevant Training/Seminar Certificates

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.