PERMANENT_AO V_OSEC-DSWDB-ADOF5-3-2016_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER V

Item Number

:

OSEC-DSWDB-ADOF5-3-2016

Compensation

:

SG 18 (Php 53,818.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Eight (8) hours of relevant training

Experience

:

Two (2) years of relevant experience

Eligibility

:

Career Service (Professional)/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree preferably in Psychology, Business Management, Business Administration, Public Administration, Accounting, Community Development, Sociology, Human Resource Management and any related Social Sciences course

Training

:

At least 16 hours of training related to logistics, volunteers management, partnership building, and/or human resource.

Experience

:

At least 2 years experience in supervisory / management related to human resource management, logistics, volunteers management and/or partnership building.

Eligibility

:

Career Service (Professional)/Second Level Eligibility

Additional Requirements

:

.Above average knowledge on use of MS Office

.Great attention to details

.Above average knowledge in planning/organizing/accounting/monitoring and evaluation

.Above average knowledge on the management of warehouse / logistics /production / donation facilitation/processing/monitoring / financial and quality control standard setting / institutionalization of volunteers assistance.

.With excellent written and oral communications skills

.Able to work harmoniously, competently and effectively under pressure

JOB DESCRIPTION

Under direction and with substantial latitude for the exercise of independent judgment, serves as the Section Head of the Resource Development Section.

Functions and Responsibilities:

1. Facilitates requests for creation of positions under the Bureau and its counterpart (Regional Resource Operations Center) in the field offices

2. Facilitates the recruitment, selection, and placement process for all vacant positions under the Bureau

3. Prepares Competency-Based Job Description and Calibration of Points with Criteria for Selection for new positions

4. Creates, manages, and updates employee database

5. Prepares enhanced operating procedures related to the Human Resource Management of the Bureau

6. Coordinates with the concerned Offices/Bureaus/Services (OBS) on the scheduled training/capacity building activities for employees

7. Prepares activity proposals for the conduct of learning and development interventions and capacity building activities

8. Acts as focal person for Division and Individual Performance Contract (D/IPC) concerns

9. Creation and full implementation of the approved Volunteer Mobilization Program (VMP)

10. Cascades the VMP in the Field Offices and Local Government Units

11. Review and possible revisions to the existing Operations Manual and Volunteer's Orientation Presentation

12. Organizes the Annual National Conference on Resource and Logistics Management

13. Implements policies / mechanisms related to partnership building, technical assistance, and volunteer management

14. Supervises the provision of technical assistance requested by the field offices.

15. Create capacity building plans for Field Offices counterparts such as learning development interventions, consultations, cross-trainings and others.

16. Supervises the deployment of volunteers during the production/repacking of relief items in NROC and other production /repacking hubs that may be established/identified as extension of NROC during disaster relief operations.

17. Coordinates the establishment of institutional partnership with other government agencies, non-government organizations, private entities/, people's organizations, etc., for logistical support in the transport of FFPs to FOs / disaster-affected areas / designated delivery sites consistent with the relief allocation plan and volunteers assistance during disaster operations at NROC

18. Submit reports and documentations pertaining to volunteer and partnership and recommend appropriate actions, policy improvement and submit recommendations necessary.

19. Supervises the integration/consolidation of programs, activities and projects of NRLMB in the Work and Financial Plan (WFP) which include targets, schedules and performance metrics

20. Submit outputs of subordinates against performance standards and provide inputs to the Division Chief in rating the performance of subordinates and in identifying performance gaps and proposed staff development interventions.

21. Resolve staff concerns and raise issues to the Division Chief when beyond authority.

22. Update the Division Chief on the status of its deliverables/tasks regularly

23. Provides supervisory and consultative assistance/services to the Division Chief, partner/stakeholders and FOs and DRCs counterpart to address the challenges encountered on assigned tasks.

24. Attend meetings, conferences and other activities on behalf of the Division Chief as delegated.

25. Act as resource person during seminars/trainings/workshops related to logistics specifically volunteers deployment and partnership building, as requested.

Job Outputs:

1. Enhanced policies, guidelines and procedures relative to volunteers management, partnership building, technical assistance and research and development.

2. Memorandum of Agreement with GOs, NGOs, POs, PAs, etc., relative to logistics and production during disaster operations.

3. Consolidated Operations Reports (quarterly, semesterly and annually) of NRLMB.

4. Updates, Memoranda and other office communications Technical assistance to DRCs, FOs, LGUs, intermediaries and stakeholders.

5. Handled various HR and organizational development functions such as the request for creation of positions, preparation of competency-based job descriptions, calibration of selection criteria points, evaluation of applicants through ETE, and preparation of comparative data matrices.

6. Assisted in drafting Personnel Selection Committee resolutions, recommending personnel for hiring, and developing activity proposals and training designs for learning and development and capacity-building initiatives.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before June 28, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.