PERMANENT_AO V_ADOF5-13-2014_AS_REPUBLICATION

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER V (REPUBLICATION)

Item Number

:

OSEC-DSWDB-ADOF5-13-2014

Compensation

:

SG 18 (Php 49,015. 00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Eight (8) hours of Relevant Training

Experience

:

Two (2) years of relevant Experience

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Sixteen (16) hours of Relevant Trainings

Experience

:

Three (3) years of relevant Experience

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

JOB DESCRIPTION

The Administrative Officer V will primary handle procurement transactions particularly competitive biddings and secondarily reportorial requirements of the Bids and Awards Committee (BAC) and the Procurement Management Division (PMD).

Functions and Responsibilities:

1.Ensure that the conduct of Pre-Procurement Conferences, Pre-Bid Conferences, Bid Openings and other related procurement activities of the DSWD BACs are in accordance with the provisions of RA 9184 and its IRR, as well as the procurement guidelines of IFIs, if applicable, through the conduct of the following activities, among others

a.Post invitation to Bid (ITB)/ Request for Expression of Interest (REI) and bidding documents in the Philippine Government Electronic Procurement System (PhilGEPS) and DSWD websites and in conspicuous places at the Department premises and ensure advertisement in the newspaper of general national circulation, when applicable

b.Organize and make necessary arrangements for BAC meetings and conferences

c.Prepare and issue time necessary Supplemental/Bid Bulletins

d.Assist the BAC, Technical Working Group (TWG) during bid evaluation and post-qualification

e.Prepare procurement correspondences and resolutions for the BAC and

f.Assist the BAC in the management of the procurement process.

2.Ensure that all procurement documents are in accordance with the prescribed templates and forms through the following activities, among others

a.Review and finalize bidding documents for posting, distribution and sale to prospective bidders

b.Monitor procurement activities and milestones using the Procurement Monitoring Report (PMR) and the Agency Procurement Compliance and Performance Indicators (APCPI)

c.Prepare and submit periodic reports to the BAC Secretariat Head and the BAC Chairperson, including other oversight agencies/authorities (e.g. World Bank, Asian Development Bank, Government Procurement Policy Board - Technical Support Office, etc.)

3.Assist the BAC in the preparation of recommendations or resolutions to response to motion for reconsideration (MR) through research and study of existing laws, guidelines and issuances

4.Post Notice of Award, Notices to Proceed and Contracts, and any other procurement related documents at the PhilGEPS and DSWD websites

5.Prepare office communications, correspondences, and reports as may be required by the BAC, the PS Director, and/or other oversight agencies

6.Provide assistance to End-Users and other stakeholders in the area of the BAC-related concerns and

7.Perform other duties and responsibilities as may be assigned by the PMD Chief or the AS-PMD Director.

Job Outputs:

1.Bidding Documents

2.Supplemental/Bid Bulletins

3.BAC Resolutions

4.Notice of Award

5.Letter Reply to Motion for Reconsideration

6.Proof of Posting of Invitations and/or Awards

7.Minutes of Meeting

8.Periodic Reports

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top (5) highest rating. However, all the additional shortlisted positions meet the 80% cut off.

Consists of ETE, Special Examination, Competency- Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 8, 2024 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service
2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-sized picture and thumbmark and Work Experience Sheet. You may download these forms through this link:
3. Authenticated or Photocopy of Transcript of Record and/or Diploma
4. Authenticated or photocopy of Certificate of Grades for Master's Degree earned units, if applicable
5. Certificate/s of relevant trainings and seminars attended
6. Certificate/s of Employment (COE)

Note:
(i) For internal applicants except Contract of Service (COS) workers, COE is no longer required.
(ii) For DSWD COS workers and external applicants from public or private sectors, COE signed by the Human Resource Management Officer or authorized representative is required.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only/if applicable)
8. Valid NBI/Police Clearance or proof of payment i.e. official receipt of the NBI/Police clearance
9. Authenticated or photocopy of Civil Service Eligibility and/or Valid PRC ID/Integrated Bar of the Philippines (IBP) ID/proof of payment or schedule of appointment for the PRC/IBP renewal license and
10. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.