PERMANENT_AO IV_OSEC-DSWDB-ADOF4-5-2016_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER IV

Item Number

:

OSEC-DSWDB-ADOF4-5-2016

Compensation

:

SG 15 (Php 42,178.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional)/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree preferably in Customs Administration, Political Science or any other courses relevant to the job vacancy

Training

:

At least eight (8) hours of relevant training

Experience

:

At least two (2) years of relevant experience including one (1) year of management related to warehouse, logistics, customs clearance facilitation/processing/monitoring, legal and financial management, and quality control standard setting

Eligibility

:

Career Service (Professional)/Second (2^nd) Level Eligibility

Additional Qualifications

:

.Above average knowledge on the use of MS Office

.Great attention to details

.Above average knowledge on customs operations and legal references

.With a high level of written and oral communication skills

.Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under general supervision, technical, administrative, and support functions of the Resource Management Division (RMD) and does other related works.

Functions and Responsibilities:

1. Acts as a Technical Staff of Donation Facilitation Section (DFS)

2. Provides technical support and monitors the transactions and activities of DFS

3. Prepares and facilitates documentation relative to processing and releasing of DSWD consigned shipment of Foreign Donation

4. Coordinates with other Government Agencies such as BOC, PPA, BPI etc. and Private Companies such as Shipping Lines, Airlines and Port/Cargo Terminals to expedite the processing and releasing of DSWD consigned shipment

5. Prepares memorandum and other administrative correspondences of DFS

6. Assists in the preparation of necessary documents for the annual procurement of Brokerage and Cargo Hauling Service Provider

7. Attends activities and conferences relative to the procurement of Brokerage and Cargo Hauling Service Provider

8. Monitors funds utilization for the contracted Service Provider

9. Attends Inter-Agency meetings on rules, regulation and guidelines establishment pertaining to Donation Management

10. Facilitates inspection, receiving and acceptance of both Local and Foreign In-Kind Donation

11. Coordinates with NFA and processes rice procurement/acquisition

12. Prepares and secures required documents to process NFA billings

13. Facilitates allocation of both Local and Foreign In-Kind Donation

14. Assists in the provision of needed details prior to the acceptance of Cash Donation of the Department

15. Provides technical and consultative services to DSWD Field Offices, SWADAs and stakeholders/partners related to warehousing and logistics management/production of FFPs/internal control policies and standards implementation/donation facilitation process and volunteers assistance procedures

16. Assists in the preparation of reportorial requirements on facilitated donation for the DSWD EXECOM/MANCOM and oversight agencies

17. Performs other related tasks that may be assigned from time to time.

Job Outputs:

1. Deed of Donation and Acceptance

2. Memorandum of Agreement (MOA) with donor organizations

3. Acknowledgement Receipts for local in-kind donations

4.Updated/reconciled Donation Monitoring Tool

5. Procurement Documents for the procurement/hiring of Service Provider (Customs Brokerage and Cargo Hauling Services)

6. Facilitated release and receipt of Foreign Donation

7. Facilitated Local-In Kind Donation

8. Monthly CSMR

9. Memoranda/Project Proposal/s, TORs and Feedback Reports

10. Policy drafts, guidelines and standard operating procedures related to facilitation of in-kind donations.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before May 22, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies: