PERMANENT_AO IV_OSEC-DSWDB-ADOF4-14-2025_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER IV

Item Number

:

OSEC-DSWDB-ADOF4-14-2025

Compensation

:

SG 15 (Php 40,208.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional)/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree preferably in Engineering, Management, Business/Public Administration or any other related courses

Training

:

Four (4) hours of relevant training

Experience

:

At least two (2) years of relevant experience including 1 year of management related to warehouse, logistics, production, quality control standard setting, as well as working knowledge of donation facilitation/processing/monitoring and volunteers assistance

Eligibility

:

Career Service (Professional)/Second Level Eligibility

Additional Requirements

:

. Knowledge on MS Office

. Great attention to details

. Knowledge on operation/quality assurance and control

. With good analytical thinking

. With high level of written and oral communications skills

. Able to work harmoniously, competently and effectively even under pressure

. Willing to work long hours, even on weekends and holidays especially during disaster response operations.

JOB DESCRIPTION

Under general supervision, performs technical, and support functions of the Logistics Management Division (LMD) and does other related works.

Functions and Responsibilities:

1. Act as Lead Quality Control Officer

2. Lead the conduct of Quality Control Mechanism such as:

3. Inspection of Incoming Food and and Food Items

4. Spot-Check Audit on the Production of Family Food Pack

5. Spot-Check Audit on the Good Warehouse and Inventory Management

6. Inspection of Outgoing Food and Non-Food Items

7. Develop inspection plan as basis for the conduct of regular inspection and spot-check/audit

8. Assists the Section Head of the in the review and development/enhancement of the Standard Operating Procedures (SOPs), policies and guidelines set by the Department/bureau

9. Ensure strict implementation of the set standards/guidelines/processes and procedures set by the office/bureau

10. Participates in monthly inventory taking

11. Conduct or witness the proper accounting of all received, released and disposed goods and materials thru the following monitoring reports:

.Production Daily Report

.Expired Goods/Items Report

.Incident Report

.Inspection Report

.Waste and Spoilage Report

.Other pertinent reports

12. Consolidate/reconcile data and prepare report on Quality Inspection and Spot-checks/audits conducted

13. Prepare communications related to the results of quality inspection/management of relief items.

14. Assist in the provision of technical assistance to FOs in the implementation and standardization of policies regarding quality management of relief items.

15. Prepares periodic reports related to the quality management of relief items.

16. Perform other related tasks that may be assigned from time to time.

Job Outputs:

1. Communications and reports related to the functions of the Logistics Management Division and Quality Assurance and Control Section

2. Monthly, Quarterly and Annual Reports regarding Quality Inspections

3. Inspection Plan

4. Concept Notes and Activity/Project Proposals

5. Other Administrative Reports

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 27, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link:. PDS with incomplete information, as well as thumbmark, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor's Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies: