PERMANENT_AO IV_OSEC-DSWDB-ADOF4-110-2004_AS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER IV

Item Number

:

OSEC-DSWDB-ADOF4-110-2004

Compensation

:

SG 15 (Php 42,178.00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional)/Second (2nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree

Training

:

Eight (8) hours of relevant training on Budget Management, Performance Management, Planning Management

Experience

:

Two (2) years of relevant experience Budget and Planning Management, Performance Management

Eligibility

:

Career Service (Professional)/Second (2^nd) Level Eligibility

JOB DESCRIPTION

Act as the Unit Head of Administrative Unit of AS-OD, performs administrative and support functions related to Administrative Services activities, implementation of policies.

Functions and Responsibilities:

1. Assists in the review, development/enhancement and implementation of administrative plans, programs, policies, standards and guidelines related to Property and Supply Management, Records Management, General Support Services, Facilitates and Building Management, and Procurement Management

2. Draft and prepare communications such as letters, memoranda, feedback reports, documentation reports

3. Draft and prepare project proposals and presentation materials

4. Monitor compliance with the deliverables and reportorial requirements of the five (5) Divisions of AS (GSD, PSAMD, RAMD, BGMD, and PMD) to other OBSUs

5. Monitor and ensure that the special projects/concerns targeted in the AS OPCRF are implemented and complied with according to the set timelines

6. Assist the designated budget officer of AS with budgetary concerns

7. Prepare, review, and consolidate reports and updates on MANCOM and EXECOM directives

8. Assists in the conduct of fact-finding investigations on AS personnel and in drafting reports and recommendations thereon and

9. Perform task required for the following focalship:

a. Act as the Head Secretariat of the AS Personnel Selection Committee (PSC), responsible for drafting PSC resolutions, reviewing shortlisted applicants, and attending AS-PSC and HRMPSB deliberations

b. Act as Head of AS PRAISE Secretariat

c. Act as the Human Resource Focal for AS, responsible for drafting replies and position papers concerning personnel, recruitment, selection matters and monitoring of vacant and filled up regular, casual, contractual, and contract of service personnel of AS

d. Act as the Planning Officer of AS, responsible for the submission of all Planning, Monitoring and Evaluation Documents required

e. Act as the Performance Management Team (PMT) focal of AS, responsible for the drafting of the OPCRF and its targets

f. Act as the Grievance Officer of AS, responsible for drafting responses to complaints, referring them to the concerned Divisions of AS, and monitoring compliance

g. Act as the Alternate Commission on Audit (COA) Focal, assisting the permanent focal in ensuring the timely submission of management responses to AOMs received

h. Act as Alternate Performance Management System (PMS) Focal in charge with the review of DPCRF and ICPRF of AS-OD personnel.

Job Outputs:

1. Letters, Memoranda, Memorandum of Agreement

2. Reports, Project/Activity Proposals, Concept Paper and other research documents

3. Guidelines, Policies

4. Performance Management Forms.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every regular position will be added on top five (5) highest rating. However, all the additional shortlisted applicants should meet the 80% cut off.

Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before July 3, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office and/or Service Records for work experiences in the public sectors (if applicable)

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.