PERMANENT_AO IV_OSEC-DSWDB-ADOF4-11-2025_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER IV

Item Number

:

OSEC-DSWDB-ADOF4-11-2025

Compensation

:

SG 15 (Php 40,208.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional)/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree preferably in Engineering, Management, Business/Public Administration or any other related courses

Training

:

Eight (8) hours of relevant training including 4 hours of supervisory training

Experience

:

At least two (2) years of relevant experience including 1 year of management related to warehouse, logistics, production, donation facilitation/processing/monitoring, financial and quality control standard setting and volunteers assistance.

Eligibility

:

Career Service (Professional)/Second Level Eligibility

Additional Requirements

:

.Above average knowledge on use of MS Office/Google Apps

.Great attention to details

.Knowledge on operations/production management

.With high level of written and oral communications skills

.Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under general supervision, performs supervisory, technical, and support functions of Logistics Management Division (LMD) and does other related works.

Functions and Responsibilities:

1. Provide technical support to the Logistics Management Head in monitoring LMD activities in each respective section.

2. In charge of managing inventory on the assigned warehouse. Specially Receipt of goods upon delivery.

3. Conduct of regular inspection of inventory and warehouse.

4. Ensure warehouse standards are being implemented (tagging of inventory)

5. Monitors age of inventory and reports its status as reference for inspection prior to lapse of warranty period.

6. Conduct perpetual inventory count and reconcile balances.

7. Assist in the repacking and pre-work activities of relief goods for stockpile and augmentation

8. Maintain records of inventory including the reports on defective, damage or missing goods and update regularly.

9. File records that support daily transactions of the assigned warehouse.

10. Prepares memorandum/ proposal/ TOR and other correspondents of LMD

11. Develop and recommend improved warehousing and logistics plans/ packing and repacking of FFPs layout/donation facilitation systems/finance and quality control procedures and volunteers assistance processes.

12. Monitor the implementation of the approved storage and delivery schedule plans.

13. Monitor the submission of warehouse inventory reports, tally reports, notations of commodity movement activity in the production warehouse registers, stock and bin cards, quality control checks, among others.

14. Provide technical and consultative services to DSWD Field Offices, SWADAs and stakeholders/partners related to warehousing and logistics management/production of FFPs/internal control policies and standards implementation/ donation facilitation process and volunteers assistance procedures.

15. Prepare reportorial requirements on warehousing and logistics for the DSWD EXECOM/MANCON and oversight agencies.

16. Reviews/ recommends the development and enhancement of policies / guidelines / systems / procedures of NRLMB

17. Perform other related tasks that may be assigned from time to time.

Job Outputs:

1. Communications and reports related to the functions of the Logistics Management Division, Warehouse and Transport Management Section

2. Monthly, Quarterly and Annual Reports regarding Inventory of Food and Non-Food Items (NFIs), management of warehouses and forwarding services

3. Concept Notes and Activity/Project Proposals

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 27, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link:. PDS with incomplete information, as well as thumbmark, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor's Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4.Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.