PERMANENT_AO IV (HRMO II)_OSEC-DSWDB-ADOF4-7-2022_HRMDS

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER IV

(HUMAN RESOURCE MANAGEMENT OFFICER II)

Item Number

:

OSEC-DSWDB-ADOF4-7-2022

Compensation

:

SG 15 (Php 40,208.00)

Place of Assignment

:

Human Resource Management and Development Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service Professional/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the Job such as Sociology, Psychology, Public Administration, Business Administration and similar field/discipline

Training

:

Twenty four (24) hours of training on personnel administration

Experience

:

Not less than two (2) years of relevant experience in government personnel administration based on this CBJD

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

Additional Requirements/Skills

:

.Knowledgeable on MS Word, Excel, and Powerpoint

.Knowledgeable on Google Applications such as Google Documents, Sheets, Slides, Drive/Folder, and Meet

.Good written and verbal communications skills and

.Keen or has attention to details.

JOB DESCRIPTION

Under the direction of the Chief, Personnel Administration Division (PAD) and the Section Head, and with some latitude for the exercise of independent judgment, performs somewhat difficult responsible professional work requiring training, considerable experience and knowledge along personnel administration.

Functions and Responsibilities:

1. Acts as Payroll Offices for RATA/EME/salary differential due to step increment of officials and employees to facilitate payroll, Individual Disbursement vouchers, remittance list, OBR, Findes, Bank Payroll Register (BPR)

2. Prepares reports to GSIS such as ARA and ERF

3. Acts as Unit Head of the Section's OT-payroll Team

4. Prepares salary lapses to be submitted to the Budget Division as reference in reviewing available PS funds on a monthly basis

5. Prepares reports, letters, memoranda, other forms of communications, and guidelines

6. Updates/monitors compensation and benefits related database/systems to include the DBM-GMIS

7. Assists the DSWD-Uniform Secretariat, as the need arises

8. Conducts research studies/data gathering and prepares write-ups and reports

9. Coordinates with other agencies concerning personnel matters specially on compensation and benefits

10. Drafts replies to queries based on existing policies, guidelines and established procedures

11. Performs such other related personnel administration functions.

Job Outputs:

1. Reports (i.e ERF, ARA)

2. Guidelines and input on guidelines, as assigned

3. Payrolls, remittances, OBRs, DVs, and other compensation and benefits related documents

4. Research/write-ups and policy recommendations related to systems and processes on compensation and benefits

5. Memoranda and other office communications and

6. Other periodic and special reports (i.e PS funding requirement) as may be required based on the division mandates.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before June 20, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: .

3. Authenticated or Photocopy of Transcript of Record or Diploma

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master's Degree/Units earned, if applicable

5. Photocopy of relevant Training/Seminar Certificates

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.