PERMANENT_AO III_OSEC-DSWDB-ADOF3-7-2016_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER III

Item Number

:

OSEC-DSWDB-ADOF3-7-2016

Compensation

:

SG 14 (Php 38,764.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional) / Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Graduate of BS Degree in Accounting, Finance, Public/Business Administration or other relevant courses from a reputable academic institution

Training

:

At least twenty (20) hours of training in Philippine government accounting or management of public funds

Experience

:

At least one (1) year of relevant experience in government budgeting and administrative functions.

Eligibility

:

Career Service (Professional) / Second (2nd) Level Eligibility

Additional Qualifications

:

.Excellent written and verbal communication, time management, organization, leadership, and supervisory skills.

.Validates data/information accuracy and consistency.

.With knowledge in pertinent rules, regulations, and laws on the government procurement process.

.Able to work harmoniously, competently, and effectively even under pressure.

.Great attention to details.

.Willing to work long hours, even on weekends and holidays especially during disaster response operations.

JOB DESCRIPTION

The Administrative Officer III is working under the direct supervision of the Resource Acquisition Section Head and performs technical and administrative functions serving as the Finance and Procurement Analyst and providing professional expertise in the field of finance and procurement management.

Functions and Responsibilities:

1.Coordinates with the DSWD's Procurement Management Service regarding procurement concerns.

2.Creates and maintains a price monitoring list of goods and services regularly procured by the NRLMB.

3.Creates and maintains a list of suppliers, contractors, and consultants.

4.Coordinates with the Warehousing and Inventory Section for the items needed to be procured and items for delivery.

5.Ensures implementation of Supplier Corrective Action Reports.

6.Facilitates Emergency Procurement activities on behalf of the NRLMB.

7.Coordinates with the different units/sections/divisions at the NRLMB to consolidate procurement concerns and prepare/update Program APP/PPMP.

8.Coordinates and facilitates orientation of the BAC and concerned management staff on NRLMB procurement guidelines.

9.Ensures that BAC, Procurement and Supply divisions are furnished with the NRLMB procurement guidelines.

10.Prepares RIS/PR and RFQs for NRLMB procurement including Goods, Training Venues and relevant services.

11.Assists the BAC in the evaluation of procurement actions including quotations/bids preparation of resolutions and contracts/P.O.

12.Prepares relevant documents subject for procurement audit or review.

13.Participates in the review of budget requests for accuracy, completeness, and conformance to instructions evaluates the operational efficiency of requested projects, programs, and activities, to ensure that all program needs have been included.

14.Coordinates with the NRLMB Budget Officer to facilitate payment requirements to suppliers or service providers.

15.Prepares monthly feedback report on the status of procurement implementation.

16.Performs other related tasks that may be assigned.

Job Outputs:

1.Enhanced policies, guidelines and procedures relative to finance and procurement.

2.Project Procurement Management Plans

3.Supplemental Project Procurement Management Plans

4.Purchase Requests

5.Purchase Orders

6.Consolidated Operations Reports (quarterly, semester and annually) of NRLMB

7.Updates, Memoranda and other office communications

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before May 24, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders: