PERMANENT_AO III_OSEC-DSWDB-ADOF3-6-2016_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER III

Item Number

:

OSEC-DSWDB-ADOF3-6-2016

Compensation

:

SG 14 (Php 38,764.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional)/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Graduate of BS Degree in Accounting, Finance, Public/Business Administration or other relevant courses from a reputable academic institution

Training

:

Eight (8) hours of relevant experience in government property management

Experience

:

Two (2) years relevant experience

Eligibility

:

Career Service (Professional)/Second (2nd) Level Eligibility

Additional Requirements

:

.Excellent written and verbal communication, time management, organization, leadership, and supervisory skills

.Validates data/information accuracy and consistency

.With knowledge in pertinent rules, regulations, and laws on the government procurement process

.Able to work harmoniously, competently, and effectively even under pressure

.Great attention to details

.Willing to work long hours, even on weekends and holidays especially during disaster response operations.

JOB DESCRIPTION

The Administrative Officer III leads and supervises the Asset Management Unit in ensuring the efficient, compliant and accountable management of government assets, inventory, supplies, and facilities. Provides technical support on asset management operations, oversees inventory and property accountability, supports procurement and disposal activities, and ensures the effective implementation of asset management policies, systems, and procedures.

Functions and Responsibilities:

1. Act as the Unit Head of the Asset Management Unit

2. Provide Technical Support to the RAMS Section Head and RMD Division Chief

3. Prepares memorandum/proposal/TOR and other correspondences related to the activities/operations of the Section or Division

4. Act as permanent Designated Property and Supply Custodian (DPSC's)

5. Monitor movements of PPE and prepare semi-annual PPE inventory report

6. General supervision of all administrative and technical activities of the Asset Management Unit

7. Review monthly reports on the repair and maintenance of facilities (buildings and grounds) and Property, Plant, and Equipment (PPE)

8. Supervise the requisition of office and production supplies

9. Review inventory system-generated reports and consolidate inventory records of welfare goods across all DSWD warehouses, along with other related reports

10. Provide technical assistance to Field Offices on the implementation and application of the inventory system's MOP/SOP

11. Checking of RSMI of Disaster Resource Centers (DRCs)

12. Assist in the procurement for the repairs and maintenance for buildings and grounds, and PPEs

13. Supervise and monitor the request for disposal of scraps and PPEs of the bureau

14. Perform other related tasks as assigned by the supervisors.

Job Outputs:

1. Asset management plans and accomplishment reports

2. Memoranda, proposals, TORs and official correspondence

3. Property and inventory accountability records

4. Reviewed RSMI

5. Semi-Annual PPE Inventory Report

6. Consolidated inventory and warehouse reports

7. Repair and maintenance monitoring reports

8. Technical assistance and compliance reports.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before August 1, 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information shall be considered invalid

2. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted. For degrees obtained in foreign countries, the TOR should be supported by a certification of equivalency from the Commission on Higher Education (CHED)

3. Copy of relevant Training/Seminar Certificates

4. Certificate/s of Employment (COE) with duties and responsibilities - required for work experiences acquired outside DSWD Central Office or Service Record for work experiences in the public sectors (if applicable)

5. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable)

6. Copy of appropriate Eligibility:

(i) For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA 1080 rating / verified eligibility:

- photocopy of valid PRC ID

(ii) For BAR Passers only:

- photocopy of BAR rating / verified eligibility -

- photocopy of valid IBP / BAR ID

(iii) For CSE Passers and other special eligibilities only:

- photocopy of CSC rating / verified eligibility -

7. Performance Rating in the last semestral/probationary rating period or its equivalent, as may be applicable.

(i) Applicants from public sectors outside DSWD Central Office: If vying for promotion or transfer, a performance rating of at least Very Satisfactory in the last semestral/probationary rating period prior the date of assessment or screening is required.

(ii) Applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE