PERMANENT_AO II_OSEC-DSWDB-ADOF2-91-2015_DSWD ACADEMY_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER II

Item Number

:

OSEC-DSWDB-ADOF2-91-2015

Compensation

:

SG 11 (Php 31,705.00)

Place of Assignment

:

DSWD Academy

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Professional)/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree in Behavioral and Social Science, Education, Information Technology, Office Management, and other related courses

Training

:

With at least sixteen (16) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Professional)/Second (2nd) Level Eligibility

JOB DESCRIPTION

Under the general supervision and direction of the Division Chief/Section Head, the Administrative Officer (AO) II shall perform a variety of technical and administrative support to assessment, certification and accreditation operations. The AO II is required to have a higher level of expertise to manage processes with assistance, analyze data, and provide strategic support along with accreditation, certification, and program recognition and other related tasks as may be assigned.

Functions and Responsibilities:

1. Assists in the planning and coordination of activities related to accrediting Learning Service Providers within the Academy based on required standards

2. Provide support in the certification and accreditation process of competency-certified SWD Professionals, and learning service providers

3. Maintain and manage accurate records of accreditation processes, certification results, and program recognitions

4. Prepares feedback reports, updates, minutes of the meetings, memoranda and other office communications or special reports, as assigned

5. Undertakes complete staff work and provides evaluation, technical inputs/recommendations on received documents in accordance to existing rules, policies, and parameters set by the agency

6. Facilitate and/or assist in the development/implementation/administration of programs, activities, processes and mechanism, meetings/sessions/workshop in relation to assessment, certification and accreditation operations

7. Develop education and communication materials of the DSWD Academy

8. Prepare presentation materials of the Division

9. Prepare annual/batch schedules, rooming plans, travel orders, and venue bookings (including virtual rooms)

10. Coordinate with partners for follow through actions of the DSWD Academy

11. Manage and secure databases and records of the Division

12. Facilitate financial liquidations and expense monitoring for activities and other logistics required in the operation

13. Performs other tasks as may be required by the Division Chief.

Job Outputs:

1. Letters/Memoranda

2. Documentation Reports/Minutes

3. Division's Calendar of Activities

4. Database/Records and

5. Other reportorial requirements.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before June 26, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.