PERMANENT_AO II_OSEC-DSWDB-ADOF2-7-2014_AS-DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER II

Item Number

:

OSEC-DSWDB-ADOF2-7-2014

Compensation

:

SG 11 (Php 30,024.00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Professional/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Four (4) hours relevant procurement training

Experience

:

One (1) year relevant procurement experience

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

JOB DESCRIPTION

The Administrative Officer II shall perform technical functions in the Procurement Management Division. He/she is expected to assist the Section Head in the implementation and process of procurement activities.

Functions and Responsibilities:

1. Prepare the minutes of the meeting of procurement activities

2. Ensure that prior to posting of the Request for Quotation (RFQ), Request for Proposal (RFP) or Request for Expression of Interest (REI), the necessary documents (e.g. Purchase Request, Project Proposal, Terms of Reference have already been duly approved and that the procurement at hand is included in the Project Procurement Management Plan (PPMP) of the requesting party

3. Meticulously review the specifications of the subject procurement as to its completeness

4. Posting of the RFQ, RFP or REI, as may be required by the procurement guidelines of the concerned International Funding Institutions (IFIs) (e.g., World Bank, Asian Development Bank, among others) in the PhilGEPS and DSWD Websites, including foreign website as may be required

5. Inform the designated Procurement Officer in charge of the Procurement Management Division (PMD) once the RFQ, RFP or REI is posted for the latter to invite prospective suppliers, service providers or consultants

6. Closely coordinate with the designated procurement officer in charge relative to a particular procurement at hand for purposes of collecting and collating the quotations received, within the minimum prescribed posting period, from suppliers, services providers or consultants

7. Accurately prepare the Abstract of Quotation (AOQ) by checking and reviewing each and every quotation received. Likewise, undertake the verification with any supplier, service provider or consultant if there are details in the quotation of the latter which need to be clarified

8. Post the Award Notices, Purchase Order, Contracts, as the case maybe at PhilGEPS and DSWD website for every successful bidding and/or procurement results

9. Prepare office communications, correspondences, and reports as may be required by the management and/or oversight agencies and

10. Perform other related duties and responsibilities as may be assigned by the AS-PMD Director, the Bids and Awards Committee (BAC), and/or the BAC Secretariat Head.

Job Outputs:

1. Abstract of Quotations (AOQ)

2. BAC Resolution

3. Posted Request for Quotations (RFQ) and Invitation to Bid (ITB) to PhilGEPS, DSWD Website and Conspicuous Place

4. Minutes of the Meeting specifically during the Bid Opening

5. Bid Evaluation Report

6. Memos (return memo for the conduct of another round of procurement, Creation of TWG, Request for Evaluation)

7. Notices for the Public Bidding (Pre-Procurement Conference, Pre Bid Conference, Bid Opening)

8. Notice of Award

9. Packaged Bidding Documents with Complete Documents

10. Materials (Provisional Agenda, Other issue to be discussed by the BAC) needed during the BAC Activity.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.

Consists of ETE, IQT, Special Examination, Competency-Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 13, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link:. PDS with incomplete information, as well as thumbmark, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor's Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.