PERMANENT_AO II_OSEC-DSWDB-ADOF2-5-2019_AS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER II

Item Number

:

OSEC-DSWDB-ADOF2-5-2019

Compensation

:

SG 11 (Php 30,024.00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Professional/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

Four (4) hours of relevant procurement training

Experience

:

One (1) year of relevant procurement experience

Eligibility

:

Career Service Professional/Second (2nd) Level Eligibility

JOB DESCRIPTION

The staff shall perform the functions of a procurement Officer and will be under the general supervision of the PMD Chief and will do other related tasks that may be assigned.

Functions and Responsibilities:

1. Timely review the Purchase Request (PR) submitted by the Offices, Bureaus, Services, and Units (OBSUs) that may be assigned to him/her, as to completeness of documentary requirements and technical specifications

2. Conduct marker validation to verify the market scoping prepared by end-user

3. Prepare Request for Quotation (RFQ), invite prospective supplier's/service providers, contractors, or consultants to participate in the procurement process

4. Secure quotations and proposals from eligible supplier's/service providers, contractors or consultants with the prescribed timeline

5. Develop and maintain an effective monitoring and filing system for his/her own account or projects handled

6. Prepare usual correspondences to OBSUs relative to the procurement at hand

7. Generate data or report relative to specific projects handled, as may be required

8. Provides technical assistance to OBSUs relative to technical specifications preparation, provide inputs in the project proposals or terms of reference (TOR) when needed, among others

9. Perform other related duties and responsibilities as may be assigned by the Procurement Management Division Chief or the AS-Director.

Job Outputs:

1. Request for Quotations

2. Endorsement to Bids and Award Committee

3. Purchase Request Action Form

4. General Correspondences

5. Notice of Meeting and Agenda

6. Minutes of the Meeting

7. Other Reports, as maybe required.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%.

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut-off.

Consists of ETE, Special Examination, Competency-Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 13, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link:. PDS with incomplete information, as well as thumbmark, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor's Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.