PERMANENT_AO II_OSEC-DSWDB-ADOF2-19-2025_NRLMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER II

Item Number

:

OSEC-DSWDB-ADOF2-19-2025

Compensation

:

SG 11 (Php 30,024.00)

Place of Assignment

:

National Resource and Logistics Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Professional)/Second Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job vacancy

Training

:

Four 4 hours of relevant training on logistics, transport and customs facilitation

Experience

:

At least one (1) year experience on logistics, warehousing and inventory and customs facilitation

Eligibility

:

Career Service (Professional)/Second Level Eligibility

Additional Requirements

:

.Above average knowledge on use of MS Office

.Great attention to details

.Knowledge on customs facilitation and inventory management

.With good written and oral communications skills

.Able to work harmoniously, competently and effectively even under pressure

JOB DESCRIPTION

Under general supervision, performs technical, and support functions of Donation Facilitation Section (DFS) and Resource Management Division (RMD) and does other related works.

Functions and Responsibilities:

1. Act as a Technical Staff/ Liaison Officer of Donation Facilitation Section (DFS).

2. Provides technical support and supervises/ monitors the operations and implementation of DFS activities and transactions.

3. Prepares/ facilitates documentation relative to processing and releasing of DSWD consigned shipment of Foreign Donation

4. Coordinates/ actual facilitation with other Government Agencies such as BOC, PPA, BPI etc. and Private Companies such as Shipping Lines, Airlines and Port / Cargo Terminals to expedite the processing and releasing of DSWD consigned shipment

5. Prepares memorandum and other correspondents of DFS

6. Assists in the preparation of proposal and TOR of DFS

7. Assists in the preparation of necessary documents for the annual procurement of Brokerage and Cargo Hauling Service Provider

8. Attends activities and conferences relative to the procurement of Brokerage and Cargo Hauling Service Provider

9. Facilitates receipt and acceptance of both Local and Foreign Donation

10. Updates Donation Monitoring Tools

11. Assists in the preparation and submission of reports on facilitated Foreign and Local Donation on monthly / quarterly or as may be needed to the RMD / NRLMB Heads

12. Provides assistance and support to DSWD Field Offices, SWADAs and stakeholders/partners related to warehousing and logistics management/production of FFPs/internal control policies and standards implementation/ donation facilitation process and volunteers assistance procedures.

13. Assists in the preparation of reportorial requirements on facilitated donation

14. Perform other related tasks that may be assigned from time to time.

Job Outputs:

1. Updated Summary of Facilitated Donation

2. Memoranda and Feedback Reports

3. Accomplished Acknowledgement Receipt for In-Kind Donations for Disaster Risk Reduction Management (DRRM)

4. Accomplishment Report (quarterly and annually)

5. Other Administrative Reports

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before October 27, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link:. PDS with incomplete information, as well as thumbmark, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor's Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal informationshall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.