PERMANENT_AO II_OSEC-DSWDB-ADOF2-133-2004_AS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE OFFICER II

Item Number

:

OSEC-DSWDB-ADOF2-133-2004

Compensation

:

SG 11 (Php 31,705.00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Bachelor's Degree relevant to the job

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Professional/Second (2^nd) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree relevant to the job

Training

:

At least eight (8) hours of relevant training

Experience

:

At least two (2) years of relevant experience

Eligibility

:

Career Service Professional/Second (2^nd) Level Eligibility

JOB DESCRIPTION

Under the general supervision and direction of the Division Chief, performs a variety of administrative support functions in the implementation of policies including administrative assistance to engineers, architects, and skilled personnel shall act as the Property Officer of the Division and assist the Budget Officer in the preparation of financial documents.

Functions and Responsibilities:

1. Responsible for managing and keeping records of all the equipment, supplies and property of the division using the Property Record and Equipment Monitoring Inventory System (PREMIS)

2. Receive new items and complete documentation to record the acquisition, including completing paperwork and ensuring the identification number, necessary tag or labels to all equipment

3. Process items request, fill out the appropriate forms and distribute the property

4. Conduct inventories of items and audit records to ensure accuracy

5. Provide technical assistance to OBSUs in DSWD Central Offices

6. Monitors the budget and expenditure of the Division including the progress of all financial transactions

7. Formulate the Work and Financial Plan (WFP), Monthly Disbursement Program (MDP), Project Procurement Management Plan (PPMP) Purchase Request (PR), Obligation Request Slip (ORS) and other financial-related concerns of BGMD

8. Draft proposals, MOA, contracts and other documents, and reply correspondence memos, emails, and other communication

9. Attend meetings, conferences and seminars/workshop on financial and other administrative and human resource management matter

10. Consult and assist the BGMD Chief, Engineers and Architects in all building and grounds maintenance and construction works

11. Undertake other tasks that may be assigned from time to time related to BGMD functions.

Job Outputs:

1. Letters, memoranda, and other related communication

2. Technical assistance, feedback, inventory and accomplishment reports

3. Work and Financial Plan (WFP), Project Procurement Management Plan (PPMP)

4. Obligation Request Slip (ORS), Request Inquisition Slip (RIS), Purchase Request (PR)

5. Financial Report

6. Inventory Report and

7. Other reports as may be required.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before May 14, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.