PERMANENT_ADAS III (SENIOR BOOKKEEPER)_OSEC-DSWDB-ADAS3-86-2004_FS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT III (SENIOR BOOKKEEPER)

Item Number

:

OSEC-DSWDB-ADAS3-86-2004

Compensation

:

SG 9 (Php 24,329.00)

Place of Assignment

:

Financial Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016).

. In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Sub-Professional)/First (1^st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Preferably a graduate of any four (4) year course

Training

:

Four (4) hours and above training related to financial management

Experience

:

One (1) year and above of experience in the public sector/private sector related to Business, Finance, Economics, Management

Eligibility

:

Career Service (Sub-Professional)/First (1^st) Level Eligibility

JOB DESCRIPTION

Under general supervision, performs administrative support services functions related to the areas of financial management. Process external claims, reviews liquidation of cash advances, payrolls, remittances and other Personnel Services. Assist in the preparation of financial reports and maintain financial records for all funds of the Departments, and does other related works including records management.

Functions and Responsibilities:

1. Analyze financial transactions and prepare Journal Entry Vouchers

2. Assist in the preparation of Statement of Unliquidated Cash Advances

3. Prepare Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income

4. Update and monitor data for AICS

5. Assist processing of Disbursement Vouchers of external financial claims for Miscellaneous and Other Operating Expenses (MOOE) as to validity, accuracy and completeness of supporting documents

6. Prepare withholding tax certificate for various supplier (BIR Form No. 2307)

7. Assist review of Purchase Order, Contracts and Memorandum of Agreements (MOA's) as to completeness of its supporting documents

8. Review and process payroll and other Personal Services (PS) as to validity, accuracy and completeness of supporting documents

9. Review and process remittances of payroll deductions

10. Assist in the preparation of report of withheld taxes of employees

11. Assist in the preparation of BIR Form No. 2316 of employees

12. Prepare certificate of mandatory deduction as per request of employees

13. Assist in the monitoring of claims and provide technical assistance

14. Assist in encoding the monthly report for tax remittances

15. Assist in records management

16. Prepare draft letters, memoranda and other communications assigned by immediate supervisor and

17. Performs other administrative tasks that may be directed by the immediate supervisor.

Job Outputs:

1. Prepared Journal Entry Vouchers for approval

2. Summarized Statement of Unliquidated Cash Advances

3. Financial Reports (Monthly Trial Balance, Statement of NCA/NTA Received, Utilization and Balances, Quarterly Balance Sheet, Statement of Income and Expenses, Government Equity and Report of Income)

4. Processed Purchased Order, Contracts, and MOA's

5. Processed Payroll and other financial claims of Personnel Services

6. Summarized Monthly Report of Withholding Tax for BIR remittance

7. Processed remittances of payroll deductions

8. Prepared Certificate of mandatory deductions

9. Prepared BIR Form No. 2316 and 2307

10. Processed Disbursement Vouchers for claims of external creditors accurately processed and with complete supporting documents

11. Processed/Reviewed liquidation for AICS

12. Attached complete checklist of the supporting documents

13. Submitted Memorandum and letters within the prescribed deadline

14. Updated record of office supplies for replenishment and balance documents for storage and for disposal.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before April 9, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.