PERMANENT_ADAS III (SECRETARY II)_OSEC-DSWDB-ADAS3-40-2025_DRMB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT III (SECRETARY II)

Item Number

:

OSEC-DSWDB-ADAS3-40-2025

Compensation

:

SG 9 (Php 24,329.00)

Place of Assignment

:

Disaster Response Management Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016).

. In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Sub-Professional)/First (1^st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of two (2) year studies in College or High School Graduate with relevant vocational/trade course

Training

:

Eight (8) hours of relevant training

Experience

:

Two (2) years of relevant experience

Eligibility

:

Career Service (Sub-Professional)/First (1st) Level Eligibility

JOB DESCRIPTION

The Administrative Assistant III shall perform secretarial and clerical functions in the Office of the Director and does other related work with the Bureau. Likewise, he/she is also tasked to provide resource augmentation and be part of Quick Response Team during disaster operations.

Functions and Responsibilities:

1. Provide administrative and technical support in coordination with the DRMB supply and equipment officer to ensure efficient operations

2. Handle communications via phones and email, ensuring that all administrative duties are completed accurately and delivered with high quality and in timely manner

3. Utilize established web systems for document management, records management, and digital asset management to facilitate team accountability and collaboration

4. Receive, records sort and dispatch incoming/outgoing communications/letters and memoranda for the signature of the Bureau Director

5. Oversees documentary requirements of the Bureau Director

6. Attends to inquiries from other offices on the Bureau Director's schedule

7. Assist in preparation and dissemination of agenda for division meetings, and ensure timely preparation of minutes of the meetings as well as documentation of DRRM-related trainings, seminars

8. Assist in facilitation of admin and logistical-related concerns of and ensure needed coordination with other OBSUs

9. Generate and monitor required DRRM-related reports and

10. Performs other related tasks assigned by the Division Chief of Bureau Director.

Job Outputs:

1. Maintains the calendar of the Bureau Director

2. Updated and timely-recorded minutes of meetings

3. Record of all incoming and outgoing communications and official documents, scanned to file and saved in the google drive

4. Well-kept and updated directories of contacts and focals

5. Perform other task as may be assigned by the Bureau Director.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before May 15, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.