PERMANENT_ADAS III_OSEC-DSWDB-ADAS3-6-2019_DLLO_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT III

Item Number

:

OSEC-DSWDB-ADAS3-6-2019

Compensation

:

SG 9 (Php 24,329.00)

Place of Assignment

:

Department Legislative Liaison Office

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016).

. In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years of studies in college (prior to 2018) OR Completion of Grade 12/Senior High School (starting 2016)

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service Sub-Professional/First (1^st) Level Eligibility

JOB DESCRIPTION

Serves as the Administrative Assistant of the Head of the DLLO. Coordinates with the Divisions under the DLLO, to efficiently and effectively execute the day-to-day operations of the Office under the direct supervision of the Head of the DLLO. Coordinates and Validates legislators/Committee's data/reports requested during hearings/briefings. Confirms attendance with the concerned Committees in both Houses of Congress of DSWD's authorized Representatives to Committee Hearings and Technical Working Group (TWG) Meetings, and do other related functions that may be assigned by the Head of the DLLO.

Functions and Responsibilities:

1. Serves as the Administrative Assistant of the DLLO

2. Monitors all incoming and outgoing communications of DLLO

3. Coordinates with the Divisions under the DLLO, to efficiently and effectively execute the day-to-day operations of the Office under the direct supervision of the Head of the DLLO

4. Types correspondences, reports, and other documents

5. Coordinates and Validates legislators/ Committees data/reports requested during hearings/briefings

6. Confirms attendance with the concerned Committees in both Houses of Congress of DSWD's authorized Representatives to Committee Hearings and TWG Meetings

7. Maintains and updates official files of DLLO

8. Keeps all schedules and reminders of the Head of the DLLO

9. Answers and places telephone calls

10. Operates fax machine and transmits messages to both Houses of Congress, Presidential Legislative Liaison Office (PLLO), DSWD OBSUs, Field Offices, Attached Agencies, concerned National Government Agencies (NGA's), and other stakeholders

11. Undertakes initial information gathering from persons who wish to see the DLL Officer, Supervisor, and technical staff

12. Renders additional services as authorized in the exigency of the service which shall be compensated accordingly

13. Undertakes authorized official travel the cost of travel to be shouldered by the First Party at the rate allowed under the existing Department of Budget and Management (DBM) guidelines and Commission on Audit (COA) rules and regulations and

14. Performs other related functions, as the need arises.

Job Outputs:

1. Monitoring of all incoming and outgoing communications of DLLO

2. Correspondences, reports, and other reportorial documents

3. Maintain and Update Files of DLLO

4. Coordination with the concerned Committees in both Houses of Congress

5. Confirmation of attendance of DSWD's Representatives to Committee Hearings and TWG meetings

6. Keep calendar of activities of the Head of the DLLO.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before April 9, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.