PERMANENT_ADAS II (CLERK IV)_OSEC-DSWDB-ADAS2-27-2015_PDPB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT II (CLERK IV)

Item Number

:

OSEC-DSWDB-ADAS2-27-2015

Compensation

:

SG 8 (Php 22,423.00)

Place of Assignment

:

Policy Development and Planning Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR

Completion of Grade 12/Senior High School (starting 2016).

. In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Sub-Professional)/First (1st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR

Completion of Grade 12/Senior High School (starting 2016)

Training

:

At least eight (8) hours of relevant training

Experience

:

At least one (1) year of relevant experience in secretarial and clerical functions, records management and has excellent computer skills

Eligibility

:

Career Service (Sub-Professional)/First (1st) Level Eligibility

JOB DESCRIPTION

Under general supervision, performs secretarial and clerical functions for the Director and does related work.

Functions and Responsibilities:

1. Receives, records, routes, monitors, and tracks all incoming and outgoing communications, ensuring their timely processing and proper disposition.

2. Maintains, updates, and safeguards the Bureau's official records, documents, databases, and filing systems (both physical and electronic) to ensure completeness, accessibility, and confidentiality.

3. Prepares, encodes, formats, and manages administrative documents, official correspondence, reports, contracts, meeting materials, and other records in accordance with established office procedures.

4. Maintains the accuracy, completeness, and integrity of administrative data by ensuring the timely encoding, updating, validation, and retrieval of information in office databases and information management systems.

5. Provides secretariat and coordination support by facilitating meetings, coordinating with internal and external offices, preparing minutes of meetings, and monitoring agreed action points and deliverables.

6. Provides administrative and secretariat support to the Bureau Performance Management Team (PMT) by assisting in the consolidation, tracking, filing, and monitoring of performance management documents, reports, and related submissions.

7. Monitors the status of office assignments, directives, and reportorial requirements, and follows up with concerned offices to ensure the timely submission and completion of deliverables.

8. Provides general administrative and logistical support to the Office of the Director, including office supply and property management, travel and meeting arrangements, and other administrative services necessary for efficient office operations.

9. Performs other related administrative and clerical duties as may be assigned by the Director or immediate supervisor in support of the Bureau's operations and performance objectives.

Job Outputs:

1. Performs administrative, clerical, and secretariat functions in support of the Office of the Director.

2. Assists in records and document management.

3. Preparation and processing of official correspondence, scheduling of meetings and appointments, monitoring of office directives, and coordination with internal and external stakeholders.

4. Provides administrative and secretariat support to the Bureau Performance Management Team (PMT), including the processing, consolidation, tracking, and safekeeping of performance management documents and reports, to ensure the efficient and effective delivery of the Bureau's administrative and performance management functions.

5. Coordination with other divisions and/or Bureaus on scheduled meetings.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before August 9, 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information shall be considered invalid

2. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted. For degrees obtained in foreign countries, the TOR should be supported by a certification of equivalency from the Commission on Higher Education (CHED)

3. Copy of relevant Training/Seminar Certificates

4. Certificate/s of Employment (COE) with duties and responsibilities - required for work experiences acquired outside DSWD Central Office or Service Record for work experiences in the public sectors (if applicable)

5. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions only or as may be applicable)

6. Copy of appropriate Eligibility:

(i) For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA 1080 rating / verified eligibility:

- photocopy of valid PRC ID

(ii) For BAR Passers only:

- photocopy of BAR rating / verified eligibility -

- photocopy of valid IBP / BAR ID

(iii) For CSE Passers and other special eligibilities only:

- photocopy of CSC rating / verified eligibility -

7. Performance Rating in the last semestral/probationary rating period or its equivalent, as may be applicable.

(i) Applicants from public sectors outside DSWD Central Office: If vying for promotion or transfer, a performance rating of at least Very Satisfactory in the last semestral/probationary rating period prior the date of assessment or screening is required.

(ii) Applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.