PERMANENT_ADAS I (SECRETARY I)_OSEC-DSWDB-ADAS1-124-2004_ICTMS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT I (SECRETARY I)

Item Number

:

OSEC-DSWDB-ADAS1-124-2004

Compensation

:

SG 7 (Php 20,914.00)

Place of Assignment

:

Information and Communications Technology Management Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016).

. In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Sub-Professional)/First (1^st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Bachelor's degree (any course)

Training

:

Four (4) hours of relevant training in office management and/or clerical functions, document management

Experience

:

One (1) year of relevant experience as an office staff/clerk/encoder and other related job

Eligibility

:

Career Service (Sub-Professional)/First (1st) Level Eligibility

JOB DESCRIPTION

Responsible for handling clerical tasks in the office. Handles incoming phone calls and other communications, as well as managing files and records, updating paperwork and other documents, and performing other general office clerk duties and errands.

Functions and Responsibilities:

1. Manage office correspondence through document management system (DMS)

2. Log, scan/digitize, and upload all documents to the DMS for easy retrieval

3. Create and maintain records inventory reports

4. Create and maintain records disposal report

5. Create and maintain Ocular Inspection Report

6. Assist in report generation, transcription of minutes of the meetings, create presentations, and conduct research

7. Verify and check if documents for approval have complete and correct attachment/s

8. Perform general office clerk duties and errands

9. Handle incoming calls and other communications

10. Coordinating events as necessary with the ICTMS Divisions and other OBSUs

11. Screening phone calls and routing callers to the appropriate party

12. Performs other related tasks as may be reasonably assigned by the ICTMS Director and/or the Admin. Unit Head.

Job Outputs:

1. Records Inventory Report

2. Records Disposal Report

3. Ocular Inspection Report

4. Completely labeled documents according to color-coding.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before July 24, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Clarito T. Logronio, CESO IV, Director III/Officer-in-Charge of Human Resource Management and Development Service. Please note that wrong or lacking information thereof shall render the application void

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office and/or Service Records for work experiences in the public sectors (if applicable)

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion or transfer, a performance rating of at least Very Satisfactory in the last rating period prior the date of assessment or screening is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.