PERMANENT_ADAS I_OSEC-DSWDB-ADAS1-22-2015_HRMDS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT I

Item Number

:

OSEC-DSWDB-ADAS1-22-2015

Compensation

:

SG 7 (Php 20,914.00)

Place of Assignment

:

Human Resource Management and Development Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016).

. In light of the SHS Modeling Program which was implemented as early as School Year 2014-2015

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Sub-Professional)/First (1st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of two (2) years studies in college preferably in Office Administration and Management, Computer Science, or Allied sciences/related fields

Training

:

At least eight (8) hours of training related to: records management, office administration/management/secretarial services, property and supply management, and basic procurement management

Experience

:

At least one (1) year experience in providing clerical functions, records management, property and supply management, other related office support functions, and training administration support functions

Eligibility

:

Career Service (Sub-Professional)/First (1st) Level Eligibility

JOB DESCRIPTION

Under general supervision and following detailed rules and procedures, performs general clerical and administrative support functions, including managing records and communications, preparing routine financial and office documents, providing essential logistical support, assisting in procurement, and serving as a back-up officer for both liaison work and property & supply management functions.

Functions and Responsibilities:

1. Receives and records incoming and outgoing documents in the Document Tracking System (DTS)

2. Sorts, distributes, and routes incoming and outgoing documents to concerned work units

3. Monitors and updates action or status of documents encoded in DTS

4. Generates reports from the DTS

5. Implements and maintains an effective records management system for both physical and electronic division records, in accordance with relevant guidelines

6. Prepares simple routine documents such as but not limited to: memos, Special Orders, Certificates of Appreciation, Certificates of Participation, etc.

7. Prepares financial transaction documents such as: Obligation Requests (ObRS) and Disbursement Vouchers (DVs), and ensures completeness of supporting documents

8. Coordinates and arranges logistical needs for division activities (e.g., venue, supplies and materials, equipment, meals, transportation, etc).

9. Provides administrative support during the preparation, implementation, and post-activity phases of the conduct of LDIs and other activities of the division

10. Acts as alternate liaison officer for official transactions, including follow-up and submission of documents to other DSWD offices or external organizations and stakeholders, as delegated.

11. Acts as alternate Property and Supply Custodian of the division:

a.Assists in updating and maintaining the inventory of all division supplies, equipment and properties

b.Assists in the preparation and documentation of Property Acknowledgement Receipts (PARs) and Inventory Custodian Slips (ICS), and Requisition and Issue Slips (RIS)

c.Assists in the preparation of inventory reports

d.Assists in coordinating the repair or disposal of unserviceable items in accordance with existing policies

12. Perform other related tasks as may be required.

Job Outputs:

1.Maintained and updated DTS

2.DTS Reports

3.Maintained and updated Records Management System

4.Correspondences and other routine documents (e.g. Memoranda, Special Orders, Certificates, etc)

5.Financial documents (ObRS, Disbursement Vouchers, and other supporting documents)

6.Coordinated/Arranged logistical support

7.Inventory Reports (supplies, equipment, and other properties)

8.Processed Property and Supply Forms (PARs, ICS, RIS)

9.Liaisoning services provided

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or beforeJuly 11, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Clarito T. Logronio, CESO IV, Director III and Officer-in-Charge of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office and/or Service Records for work experiences in the public sectors (if applicable)

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY