PERMANENT_ADAS I_OSEC-DSWDB-ADAS1-125-2004_PDPB_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT I

Item Number

:

OSEC-DSWDB-ADAS1-125-2004

Compensation

:

SG 7 (Php 20,110.00)

Place of Assignment

:

Policy Development and Planning Bureau

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR High school graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR High school graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)

Training

:

At least eight (8) hours of relevant training

Experience

:

At least one (1) year of relevant experience in secretarial and clerical functions, records management and has excellent computer skills

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

JOB DESCRIPTION

Under general supervision, performs secretarial and clerical functions for the Director and does related work. Assists in the organization of the day-to-day operation of the Bureau to ensure the provision of high quality administrative support. Manage the schedule to enhance time management and coordinate activities, prioritizes appointments and reschedule when necessary. Manages, prioritizes, screens, and monitors the Bureau's correspondence, including emails, calls, post and fax to ensure they are dealt with appropriately.

Functions and Responsibilities:

1. Record and oversee all incoming and outgoing communications

2. Track documents effectively using PASPAS-GIS for efficient document management

3. Assist in maintaining and updating of official files of the Division/Bureau

4. Assist in coordination with other Bureaus/Offices in terms of meetings, trainings and other similar activities

5. Provide logistical and administrative support for the activities of the division, ensuring that all operational needs are met efficiently

6. Answer phone calls and direct inquiries seeking assistance from the Division

7. Perform administrative tasks including travel arrangements, calendar management and event coordination of the Division

8. Prepare Obligation Request and Status (ORS) forms and Disbursement Vouchers (DVs) for consultant/supplier payments or staff reimbursements and

9. Perform other related tasks as assigned.

Job Outputs:

1. Database of Incoming and Outgoing Documents

2. Accomplishment and Feedback Reports

3. Obligation Requests and Disbursement Vouchers

4. Documents related to meetings, trainings, and other similar activities (ie. Notice of Meeting, Request for Catering, Special Orders, Authority to Travel)

5. Other outputs that may be assigned by the Immediate Supervisor

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 23, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link:. PDS with incomplete information, as well as thumbmark, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor's Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.