PERMANENT_ADAS I (COMPUTER OPERATOR I)_OSEC-DSWDB-ADAS1-25-2015_HRMDS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE ASSISTANT I (COMPUTER OPERATOR I)

Item Number

:

OSEC-DSWDB-ADAS1-25-2015

Compensation

:

SG 7 (Php 20,914.00)

Place of Assignment

:

Human Resource Management and Development Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR High school graduate with relevant vocational/trade course (prior to 2018), OR Completion of Grade 12/Senior High School under Technical-Vocational-Livelihood Track, OR Completion of Grade 10/Junior High School with relevant vocational/trade course (TESDA NC II) (starting 2018)

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Sub-Professional/First Level Eligibility)/Relevant MC 11 s. 1996 (Data Encoder Eligibility) (CSC MC No. 10, s. 2005) and CSC MC No. 6, s. 2010/CSC MC No. 6, s. 2020

PREFERRED QUALIFICATION STANDARDS

Education

:

Graduate of Bachelor's degree preferably in Psychology, Human Resource Management/Development and Information Technology (IT) related courses

Training

:

At least four (4) hours relevant training in human resource management, basic database management, data privacy, or AI-assisted office applications

Experience

:

At least six (6) months relevant experience involving Recruitment, Selection and Placement and knowledgeable in Google Workspace, Microsoft Offices and other computer applications proven hands-on exposure to automated tracking systems, AI-powered office tools, or digital archiving workflows is an advantage

Eligibility

:

Career Service (Sub-Professional/First Level Eligibility)/Relevant MC 11 s. 1996 (Data Encoder Eligibility) (CSC MC No. 10, s. 2005) and CSC MC No. 6, s. 2010/CSC MC No. 6, s. 2020

JOB DESCRIPTION

Under general supervision, the Administrative Assistant I (Computer Operator I) provides vital administrative support to the Recruitment, Selection, and Placement (RSP) Section. The position is primarily responsible for conducting preliminary evaluations of application documents against competency-based job descriptions maintaining RSP tracking tools and vacant position databases and executing the secure digital migration, indexing, and archiving of personnel records.

Functions and Responsibilities:

Recruitment Support and Application Evaluation

1.Evaluates incoming application packets against the minimum Qualification Standards (QS) and competency-based job descriptions.

2.Prepares the official longlist based on the result of the evaluation.

3.Functions as Secretariat for the Human Resource Merit Promotion and Selection Board (HRMPSB) by scheduling deliberations, organizing electronic applicant folders, drafts and releases the Notice of Meeting and drafts detailed Minutes of Meetings.

4.Prepares routine recruitment and appointment-related documentation.

Data Entry and Database Operations

5.Maintains and regularly updates RSP database monitoring tools tailored for tracking recruitment, selection, and onboarding pipelines.

6.Monitors, diagnoses, and reports technical malfunctions of the section's ICT equipment

7.Performs basic software troubleshooting, implements routine data backups, and enforces computer lock-out protocols to protect active databases.

Digital Records and Archiving Management

8.Executes the systematic scanning, data-cleansing, and digitization of physical files of the RSP Section.

9.Enforces strict, standardized electronic file-naming conventions and logical folder structures across the local network to guarantee immediate document scannability and retrieval.

10.Handles the lifecycle of physical and digital documentation, ensuring active maintenance or secure disposal aligns strictly with the agency's approved Records Disposition Schedule (RDS) and data privacy regulations.

Ancillary Functions

11.Perform other clerical and computer-related tasks that may be assigned.

Job Outputs:

1. Updated Monitoring system/tool

2. Systematized filing of correspondences, reports and other documents

3. Longlist of Applicants

4. Simple Reports and

5. Simple Memoranda, letters and communications

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

5%

Technical Exam

:

20%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before July 11, 2026 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Clarito T. Logronio, CESO IV, Director III and Officer-in-Charge of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet using the 2025 version. Do not fill them out using Google Sheets or any tool that alters the original format - this can change formatting in the original document. Instead, you may download these forms at . PDS with incomplete information, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR) for Bachelor's Degree requirement. Authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office and/or Service Records for work experiences in the public sectors (if applicable)

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.