PERMANENT_ADA VI (CLERK III)_OSEC-DSWDB-ADA6-116-2004_AS_DSWD CO

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number

:

OSEC-DSWDB-ADA6-116-2004

Compensation

:

SG 6 (Php 18,957.00)

Place of Assignment

:

Administrative Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016)

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Sub-Professional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018), OR Completion of Grade 12/Senior High School (starting 2016)

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service (Sub-Professional)/First Level Eligibility

JOB DESCRIPTION

Under the supervision of the BGMD Chief, performs a variety of administrative and clerical works including administrative support to engineers, architects and skilled personnel assist in daily office operation and management of general administrative activities and other related works.

Functions and Responsibilities:

1. Act as Records Management Officer of AS-BGMD

2. Assist in the monitoring of the general administrative works of the office

3. Monitoring of all incoming and outgoing documents and files, including tracking, filing, file maintenance, and recordkeeping

4. Review and assess incoming and outgoing files and documents, including proofreading of drafted documents

5. Review and consolidate the submission of the Performance Management Forms of the AS-BGMD

6. Act as Alternate Designated Property and Supply Custodian

7. Answer and direct necessary phone calls/emails promptly, and write/draft and distribute correspondence memos and emails

8. Schedules and coordinates appointments, meetings, and conferences prepares meeting materials and assists in the presentation and records minutes and archives them accordingly

9. Prepare and submit periodic reports to immediate supervisors

10. Assist the BGMD Chief, Engineers, Architects, and Administrative Officers in all administrative and clerical work

11. Undertake other tasks that may be assigned from time to time related to BGMD functions.

Job Outputs:

1. Data tracking system for all documents

2. Administrative requirements of the official concerned, e.g. documents requested

3. Records Management

4. Letters, Memoranda, documents, forms, emails, and other related communication

5. Other reports may be required.

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

If two (2) or more vacant positions with the same title and Salary Grade are published at the same time, and there is only one (1) longlist of applicants provided by HRMDS, additional two (2) applicants for every Regular Position will be added on top five (5) highest rating. However, all the additional shortlisted positions should meet the 80% cut off.

Consists of ETE, Special Examination, Competency-Based Interview and Performance Rating.

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before November 3, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service Please note that wrong or lacking information thereof shall render the application void.

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link:. PDS with incomplete information, as well as thumbmark, shall be considered invalid.

3. Authenticated or photocopy of Transcript of Records (TOR). For Bachelor's Degree requirement, authenticated or photocopy of TOR for Master's Degree and/or Doctorate Degree may also be submitted.

4. Photocopy of relevant Training/Seminar Certificates

5. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

6. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

7. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

8. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link:
.

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.