PERMANENT_ADA VI (CLERK III)_OSEC-DSWDB-ADA6-110-2004_HRMDS

Place of Assignment:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

Place of Examination
and Interview:

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City

ADMINISTRATIVE AIDE VI (CLERK III)

Item Number

:

OSEC-DSWDB-ADA6-110-2004

Compensation

:

SG 6 (Php 18,957. 00)

Place of Assignment

:

Human Resource Management and Development Service

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of two (2) year studies in college

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Sub-Professional/First (1^st) Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Completion of two (2) year studies in college

Training

:

None required

Experience

:

None required

Eligibility

:

Career Service Sub-Professional/First (1st) Level Eligibility

JOB DESCRIPTION

The Administrative Aide VI shall be designated in the Human Resource Management and Development Service - Office of the Director. The position will be lodged in the Administrative Unit of the Office, he/she will be responsible for the receiving documents to be acted upon by the HRMDS Director as well as cascading documents to the intended recipients, he/she shall also be responsible in logging these documents in the appropriate document tracking systems being utilized by the Department as well as within the service. He/she shall also be responsible in the safekeeping and management of records within the Office of the Director both digital and physical. Additionally, the Administrative Aide VI shall also serve as the alternate secretary of the HRMDS which tasks includes the handling of the Director's calendar of activities.

Functions and Responsibilities:

1. Serve as alternate secretary of the HRMDS Director and handling of his/her calendar of activities

2. Logs documents received by the HRMDS in the appropriate Data Tracking System of the Department and the Service

3. Inserts tracking slips on documents for endorsement to the HRMDS Director for further instructions

4. Disseminate documents to the responsible Division for appropriate Action

5. Acts as the alternate records office of the HRMDS

6. Routes documents to other offices for information and further actions and

7. Performs other tasks as instructed by the HRMDS Director.

Job Outputs:

1. Records/Documents Monitoring Sheet

2. Tracking/Routing slip

3. Office of the Director records holding

4. Data Tracking Sheets and

5. Others as instructed by the HRMDS Director

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in
Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating
should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before May 16, 2025 by accessing this link:

Application Requirements:

1. Application Letter stating the desired position, item number/code, and office/bureau/service/unit addressed to Director Jennifer M. Rizo, Director IV of Human Resource Management and Development Service

2. Duly accomplished, subscribed and sworn/notarized Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark and Work Experience Sheet. You may download these forms through this link: .

3. Authenticated or Photocopy of Transcript of Record or Diploma

4. Authenticated or photocopy of Transcript of Record or Certificate of Grades for Master's Degree/Units earned, if applicable

5. Photocopy of relevant Training/Seminar Certificates

6. Certificate/s of Employment (COE) - required for work experiences acquired outside DSWD Central Office.

7. Copy of Special Order or Certification indicating the supervisory/management experience/functions signed by the HRMO or any authorized representative (for Division Chief positions onlyor as may applicable)

8. Copies of Appropriate Eligibility:

For RA 1080 Eligible (RSWs and/or other board passers only):

- photocopy of RA1080 rating /Verified Eligibility:

- photocopy of valid PRC ID

For BAR Passers only:

- photocopy of BAR rating / Verified Eligibility -

- photocopy of valid IBP / BAR ID

For CSC Passers only:

- photocopy of CSC rating / Verified Eligibility -

9. Performance Rating in the last rating period or its equivalent, as may be applicable.

Note:
(i) For those applicants from the public sector vying for promotion, a performance rating is required.
(ii) For internal (including COS workers) and external applicants from the public sector: Latest and duly approved Individual Performance Commitment and Review Form (IPCRF).
(iii) External applicants from private sectors: In the absence of performance rating, you may use the Certificate of Performance Rating from your most recent employer. You may access the form through this link: .

Reminders:

. In the event that you are able to proceed in the examination and panel interview, you will be required to submit the Valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

Step-by-Step Guide in Applying for DSWD Job Vacancies:

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.