People & Culture Specialist

JOB OVERVIEW

The People & Culture Specialist provides administrative, coordination, and operational support across Employee Engagement, Learning & Development, Workplace Management, and Executive Office Administration. The role ensures the seamless execution of employee programs, workplace initiatives, training activities, and executive support requirements while delivering a positive employee experience.

The position works closely with internal stakeholders, vendors, and service providers to coordinate events, learning programs, workplace operations, and executive activities. The role also supports documentation, reporting, communications, and logistical requirements that contribute to a productive and engaging workplace culture.

DUTIES AND RESPONSIBILITIES

Employee Engagement

• Assist in the planning and execution of employee engagement activities, company events, and culture-building initiatives.
• Coordinate event logistics, including venue arrangements, vendor coordination, communications, and attendance tracking.
• Manage administrative requirements related to employee programs, including documentation, purchase requests, and budget monitoring.
• Support employee surveys, engagement activities, and feedback collection initiatives.
• Assist in preparing engagement reports and event summaries.
• Coordinate with external vendors and suppliers to ensure timely delivery of services and event requirements.
• Support internal communications related to employee programs and activities.

Learning & Development

• Coordinate training schedules, invitations, venue requirements, and learning materials.
• Maintain training records, attendance reports, and employee learning documentation.
• Support onboarding and orientation activities for new hires.
• Coordinate with internal facilitators and external training providers for learning interventions.
• Monitor training completion and attendance requirements.
• Assist in gathering participant feedback and preparing post-training reports.
• Support the administration of company learning platforms and learning initiatives.

Workplace Management

• Support day-to-day workplace operations and administrative requirements.
• Coordinate office and workplace-related concerns.
• Assist in organizing workplace initiatives that improve employee experience and office culture.
• Monitor workplace inventory, and office resource requirements.
• Ensure office facilities remain functional, organized, and operational.

Executive Office Administration

• Provide administrative support to executives and leadership team members as required.
• Coordinate meetings, calendars, room bookings, travel arrangements, and logistical requirements.
• Prepare meeting materials, presentations, reports, and supporting documentation.
• Assist in the execution of leadership events, town halls, and company-wide meetings.
• Maintain and organize confidential documents and executive records.
• Handle sensitive information with professionalism and discretion.

General People & Culture Operations

• Maintain accurate employee records, trackers, and documentation.
• Assist in preparing reports, dashboards, and presentations related to People & Culture initiatives.
• Support ad hoc projects and administrative requirements assigned by the People & Culture team.
• Participate in special projects and continuous improvement initiatives related to employee experience and workplace culture.
• Other projects, programs and initiatives that may be assigned from time to time.

KNOWLEDGE, SKILLS & COMPETENCIES

• Strong event coordination and logistics management skills.
• Experience coordinating employee engagement activities, training programs, and workplace initiatives.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Proficiency in Google Workspace and collaboration tools.
• Strong organizational and documentation skills.
• High attention to detail and accuracy.
• Customer-service mindset with strong interpersonal skills.
• Ability to handle confidential and sensitive information professionally.
• Strong problem-solving and coordination abilities.

Key Competencies

• Coordination & Project Support
• Event & Logistics Management
• Vendor Coordination
• Administrative Excellence
• Stakeholder Management
• Communication Skills
• Organization & Attention to Detail
• Problem Solving
• Confidentiality & Professionalism

QUALIFICATIONS

• Bachelor's degree in Human Resources, Psychology, Business Administration, Communication, or a related field.
• 1–3 years of experience in HR, Administration, Office Management, Executive Assistance, Employee Engagement, Learning & Development, or a related support role.
• Experience coordinating events, training programs, workplace initiatives, or executive support activities is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively across multiple teams.