Essential duties
Accountable to the Shared Services Manager for the execution of duties which include the following:
Administration
- Administration of HR Help Desk requests in an efficient and effective manner, delegating tasks effectively when required
- Prepare and distribute general HR correspondences including anniversary letters, probationary letters, contract alterations and other HR letters in a timely manner
- Maintain HR files and databases in relation to employment contracts and various HR letters/activity
- Maintaining the Organizational structure and security of HR information systems
- Processing of Criminal Police Checks
- Set up new employee logins and maintenance of structure for both the Converga Learning Centre and Sonar6
- Maintain the training database in Preceda including data entry of training history for all employees
- Verification of all onboarding training requirements
- Update and maintenance of internal contacts in conjunction with the IT Department
- Own and drive the Rewards and Recognition Program
- Produce monthly and ad hoc reports as required
- Assist the HR team as required
Recruitment Task
- Administration of HR Help Desk requests in an efficient and effective manner
- Coordinate recruitment and selection in accordance with HR procedures including posting job advertisements, updating the intranet and website with new job ads and liaising with Managers
- Administer and effectively manage all recruitment systems and avenues of the company making sure they are all updated
- Process applications in line with sound recruitment practices and methods, including interviews and reference checks
- Reinforce Converga recruitment policy and procedures with Converga Managers as related to Company vision and values and relevant legislation
- Ensure all roles recruited have a current position description and follow up where none
- Compliance with HR policies & procedures
- Highlight areas of continuous improvement to both recruitment/HR processes and site issues as they arise
- Produce monthly and ad hoc reports as required
Client
- Establish and maintain relationships within client, suppliers, and Canon to deliver service excellence
- Perform tasks to ensure highest level of client satisfaction is achieved
Reporting
- Provide timely and accurate input into all reports
Other
- Comply with Canon and client standards, policies, and codes of conduct
- Responsible for adopting eco-friendly work practices and identifying opportunities for improving performance in environmental sustainability
- Any other ad hoc tasks as and when required
Qualifications
- Tertiary qualification
- At least 1-2 years experience in HR related field
- Knowledge and exposure to a range of HR issues and practices especially in HR administration and Recruitment preferred
- Knowledge of general HR practices
