The HR Analyst – Payroll is responsible for ensuring the accurate and timely processing of employee payroll while maintaining compliance with Philippine labor laws, company policies, and statutory regulations. This role serves as a key point of coordination between HR, Finance, and employees to resolve payroll-related concerns and support a positive employee experience.
Key Responsibilities
- Process end-to-end payroll for employees on a weekly, semi-monthly, or monthly payroll cycle.
- Validate payroll inputs, including attendance, overtime, shift differentials, holiday pay, leave credits, incentives, commissions, and other payroll adjustments.
- Ensure accurate computation of salaries, deductions, taxes, loans, and government-mandated contributions (SSS, PhilHealth, Pag-IBIG, and BIR withholding tax).
- Review and reconcile payroll reports to identify and resolve discrepancies before payroll release.
- Coordinate with Timekeeping, HR Operations, Finance, and business stakeholders to ensure payroll accuracy.
- Prepare and submit payroll-related reports, reconciliations, and analytics to management. Maintain and update employee payroll records in the HRIS and payroll systems.
- Address employee inquiries regarding payroll, deductions, benefits, and final pay in a timely and professional manner.
- Process final pay, separation pay, tax adjustments, and government clearances for resigned employees.
- Ensure compliance with DOLE regulations, tax requirements, company policies, and data privacy standards.
- Support payroll audits and maintain complete payroll documentation.
- Participate in payroll process improvement initiatives to increase efficiency and accuracy.
- Assist in testing and implementing payroll system enhancements and process automation projects.
- Perform other HR Operations or Payroll-related duties as assigned.
Qualifications
- Bachelor's degree in human resources, Accountancy, Finance, Business Administration, Psychology, or any related field.
- At least 1–3 years of payroll experience, preferably in a BPO or shared services environment. Experience handling payroll for large employee populations is an advantage.
- Working knowledge of Philippine payroll legislation, labor standards, taxation, and government contributions.
- Experience using payroll systems or HRIS (e.g., Oracle, SAP, Workday, ADP, UKG, SuccessFactors, or similar platforms) is preferred.
- Proficient in Microsoft Excel, including PivotTables, VLOOKUP/XLOOKUP, and basic formulas.
- Strong analytical and problem-solving skills.
- High level of accuracy and attention to detail. Excellent communication and stakeholder management skills.
- Ability to handle confidential information with integrity.
- Willing to work on shifting schedules and during payroll cut-off periods when necessary.
