Payroll Specialist (California)

Key Responsibilities

• Process full-cycle payroll accurately and on schedule across multiple client accounts.
• Process employee payroll, including regular, overtime, bonus, commission, and other payments.
• Manage new hires, terminations, deductions, garnishments, and other payroll changes.
• Process off-cycle and manual payroll payments as needed.
• Perform payroll reconciliations and review payroll reports for accuracy.
• Identify, investigate, and resolve payroll discrepancies promptly.
• Ensure payroll information is accurate and properly documented.
• Work across multiple payroll platforms and adapt quickly to different client processes and requirements.
• Maintain strict confidentiality when handling employee payroll and personal information.
• Communicate with clients and internal teams regarding payroll questions, discrepancies, and related issues.

Payroll Platforms

We currently work with multiple payroll systems across our client base. Experience with several of the following is highly preferred:

• ProLiant
• ADP
• Rippling
• Gusto
• Paychex
• iSolved
• Paylocity

Candidates should be comfortable learning and navigating different payroll platforms rather than relying on experience with only one system.

Requirements

• 3-4 years of direct payroll experience, preferably in a role where payroll was a significant or primary responsibility.
• Demonstrated experience managing full-cycle payroll, not just payroll data entry or contractor/commission payments.
• Hands-on experience with payroll reconciliations, deductions, taxes, garnishments, new hires, terminations, and payroll adjustments.
• Experience resolving payroll discrepancies and investigating payroll-related issues.
• Experience managing payroll across multiple clients or accounts is highly preferred.
• Experience with multiple payroll platforms is strongly preferred.
• Strong attention to detail, organization, and accuracy.
• Ability to handle confidential employee and payroll information.
• Comfortable working U.S. Eastern Time office hours.
• Must have restaurant experience and processing of multiple FEIN payrolls simultaneously, specifically in the state of CA

Compensation & Benefits

$1,000+ per month (depending on experience and qualifications)

$100 health insurance reimbursement from the first day of engagement

$200 annual support for counseling

PTOs & birthday leave (upon successful completion of the 90-day probationary period)

6 paid major US holidays

full remote, fixed weekends off