Leads and executes the end to end timekeeping and payroll process from attendance management, payroll data entry, review, validation and correction, including Time and Attendance System module management.
As a Subject Matter Expert in Payroll and Attendance Management, the Compensation and Benefits Officer guides leaders in the end to end execution of the Attendance Management Process and systems. Being well-versed in compensation and benefits (C&B), he/she leads in the implementation of government and company updates that not only ensure compliance to laws but also supports the sustainability of the business.
Operational Excellence
TIMEKEEPING
- Closely coordinates with stakeholders in ensuring that pay-impacting transactions such as but not limited to Attendance Management is processed efficiently in the system
- Partners with leaders through ensuring they are aware of the processes and timelines on Attendance Management and how to eliminate pay disputes
- Ensures that all Team Members are properly tagged in their respective work locations, supervisors and department
- Ensures tagging requests are done within 24 hours after request
- Reviews Team Members schedule and raises when needed to the leader the status of their team's attendance to avoid discrepancies
- Validates attendance entries in the payroll system
PAYROLL ADMINISTRATION
- Initiates process improvements aimed to enhance Team Member's experience on pay administration processes and guidelines
- Leads cascades on important pay and benefits-related updates and programs
- Accurately enlists all new Team Members Status (New hires, terminations/ resignations, salary on hold, maternity/ paternity, payroll adjustments, etc.) a day after each cut-off (11th & 26th)
- Follows and implements strict adherence to the deadlines on the payroll processing table
- Ensures accountability and closure of pay and benefit related disputes and issues
- Ensures that all Team Members due for payment are paid every 5th/ 20th of the month and also validates Team Members who should not be part of the payout
- Prepares the Personnel Action Notice and other documents containing salary information such as but not limited to the COE, for any pay-related movements and reports, updates it accordingly in the database and in the system
- Communicates and updates Team Members on pay-impacting updates
- Executes other payroll-related processing functions such as leave conversion, bonuses including Tax Annualizaton
PAYROLL SYSTEMS ADMINISTRATION
- Ensures enrollment of new Team Members in the payroll system
- Ensures Team Members and leaders are assigned with system access based on the company's policies & procedure
- Sets-up system access for new brands in the group
- Uploads Team Members consolidated e201 file in the system
- Assists Team Members in all their concerns relating to the payroll system
BANK ACCOUNT OPENING
- Ensures completeness of details in the enrollment file sent out by Recruitment before sending to bank partners
- Ensures that all Team Members have existing account in the payroll hero system before the pay-out date
FINAL PAY PROCESSING
- Audits accomplished clearance form submitted by the HR Business Partners
- Scans, summarizes and uploads all audited clearance in the designated shared file/drive
- Monitors return of the computation form the payroll outsourcer
- Checks correctness of the computation
- Routes for approval to the assigned signatories per brand
- Uploads for request for payment and monitors release of check from Treasury
- Releases final pay to separated Team Member including release waiver quitclaim, COE and check receiving copy
- Attends to all final pay inquiries
REQUIREMENTS
- A degree holder of any Psychology or Business Management Course
- Well versed in excel and shows keen interest in managing payroll systems
- At least 2 years of experience as a Payroll or Timekeeping Processor in a similar capacity
- Strong knowledge and exposure in Compensation and Benefits
- Keen interest in stakeholder management, with a natural ability to attend to and close off Team Member inquiries and concerns.
- With very keen attention to details and flexibility in working on extended hours
- Effective communicator
- Must be amenable to onsite work (Quezon City)
