JOB OBJECTIVE
To ensure the timely and accurate processing and delivery of payroll services in the organization, while implementing existing company policies and guidelines that are compliant with legal and statutory regulations.
JOB SPECIFICATION
Work Location: 100% Office, 0% Field
Education:
Preferably a graduate of Psychology, Human Resources, or any 4-year Business Course.
Work Experience:
At least 3 years experience in a similar field, preferably 1–2 years in a similar capacity.
Knowledge:
- Ramco or any payroll system
- Darwinbox or any HRIS system
- Data privacy
- Audit principles
- Statutory compliance and labor law
- Reconciliation and reporting
WORK DESCRIPTION
1. Payroll & Compensation
- Handle end-to-end payroll processing for all employees.
- Submit payroll data for crediting in a timely and accurate manner.
- Provide Finance with complete and accurate payroll reports.
- Manage annual tax computation and ensure timely submission of employee ITRs.
- Compute and release final pay and provide Certificate of Employment (COE) and ITR to all offboarding employees.
- Ensure accurate and timely submission of Profit and Loss (P&L) reconciliation reports.
- Conduct Compensation and Benefits (C&B) orientation sessions.
- Address and resolve payroll-related concerns within agreed Service Level Agreements (SLAs).
2. Employee Data Management
- Update and maintain employee records in the HRIS, including movements and changes in employment status.
- Accurately input new hire information into the HRIS.
- Ensure strict confidentiality of employee data, particularly salary and compensation details.
- Monitor, update, and maintain accurate records of employee leave credits.
- Maintain and regularly update employee 201 files.
3. Standards
- Institute internal safeguards on funds, assets, company properties, and recommend improvements to maximize efficiency of facilities and equipment.
- Monitor compliance of projects with all regulatory requirements.
- Enforce and follow the Employee Code of Conduct.
- Recommend work processes to enhance team efficiency and drive better results.
TECHNICAL COMPETENCIES
1. Payroll Administration
- Payroll Systems Proficiency – Ability to navigate and utilize payroll software and HRIS platforms for accurate and efficient payroll processing.
- Taxation and Statutory Compliance – In-depth knowledge of government regulations on tax, social security, health insurance, and other mandatory contributions.
- Payroll Calculation and Processing – Competence in calculating salaries, overtime, deductions, and final pay, ensuring accuracy and timeliness.
- Data Management and Confidentiality – Skill in handling sensitive employee data with integrity, ensuring security and confidentiality.
- Reconciliation and Reporting – Ability to reconcile payroll transactions and generate detailed, accurate payroll reports for internal and external stakeholders.
- Year-End Reporting and Tax Annualization – Knowledge of year-end processes, including ITR preparation, tax adjustments, and submission deadlines.
- Audit Preparedness – Ability to prepare payroll documentation and reports to comply with internal and external audit requirements.
- Leave and Benefits Integration – Understanding of how leave credits, benefits, and bonuses impact payroll and ensuring correct integration.
- Problem-Solving and Issue Resolution – Ability to investigate and resolve discrepancies or concerns raised by employees or Finance regarding payroll.
- Communication and Coordination – Effective coordination with HR, Finance, and external agencies to ensure seamless payroll administration.
2. Employee Data Management
- HRIS Proficiency – Ability to enter, update, and audit employee data accurately using HRIS.
- Data Integrity and Accuracy – Ensuring data is complete, consistent, and correct.
- Data Privacy and Security – Handling confidential employee information responsibly.
- Compliance and Recordkeeping – Knowledge of retention policies for employee records.
