Introduction
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
- Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Timor-Leste, Tonga, Tuvalu, Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.
Organizational Context and Scope
Under the overall supervision of the Chief, GSSC Finance Hub and direct supervision of the Payroll Manager, the Payroll Officer (International Payroll) will be responsible for supervising a team of payroll professionals for ensuring consistent high quality and timely processing of the international professional staff payroll and entitlements, payments, accounting for payroll and year end closure tasks.
The successful candidate is responsible for ensuring compliance and adherence with IOM HR and financial regulations, rules, policies. The services provide support for nearly 3000+ staff members of the organization.
The Payroll Officer (International Payroll) helps the Payroll Manager to build, lead, manage, motivate and build the capacity of a dynamic team of specialist staff. The successful candidate's ability to pragmatically work through solutions and meet deadlines under pressure is paramount.
Responsibilities and Accountabilities
- Leads and manages the international staff payroll and entitlements processing team. That includes planning, coordinating and implementing measures to ensure payroll is processed in compliance with relevant policies and in accordance with Organization's payroll calendar.
- Manages off cycle and advance payments for staff members globally.
- Develops new procedures and guidelines in payroll. Proposes and implements changes that drive operational efficiencies including any enhancements to current system.
- Develops monitoring mechanisms for assessment of key internal controls in global payroll environment and reports on them.
- Acts as Focal point for resolution of cross -functional matters with MHR, Missions, Finance, Accounts, Projects and external partners such as the United Nations Joint Staff Pension Fund (UNJSPF), La Mutuelle, United Nations Federal Credit Union (UNFCU), etc.
- Assists Payroll Manager for responding to internal/external audit queries and implementation and monitoring of recommendations.
- Identifies risks and communicates with stakeholders and management and proposes alternative options including potential benefits, cost estimates, impact to other business processes.
- Implements, measures performance, evaluates and reports on Service Level Agreements. Ensure prompt resolution of any service problems as they arise. Ensures adequate training to staff in payroll team.
- Leads, contributes to complex and challenging business projects that significantly enhance efficiency, business improvement, continuity, information and performance of global payroll processes.
- In the absence of Payroll Manager, manages Payroll operations ensuring consistent high-quality services at all times are delivered to the organization in the most cost-effective manner.
- Perform such other duties as maybe assigned.
Required Qualifications and Experience
Education
- Master's degree in Human Resources, Finance and Accounting or a related field from an accredited academic institution with at least five years of relevant professional experience; or,
- University degree in the above fields with seven years of relevant professional experience.
- Formal specialized training in the area of HR and/or finance and accounting is an advantage.
- Certification as a Certified Public Accountant (CPA) an advantage.
Experience
- At least five years of work experience in the field of HR and/or finance and accounting, preferably in an international environment;
- Experience with integrated Human Resource Management and Payroll computer applications (preferably Oracle);
- At least two years of managerial responsibility in a large, complex, international organization/company, preferably within a Shared Service Centre or other processing environment;
- Experience in global payroll management covering multi-country and multi-currency context would be an advantage; and,
- International experience in UN payroll environment at an international professional level would be an advantage.
Skills
- Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
- Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities;
- Thorough working knowledge HR of payroll systems and procedures, salary calculations and accounting made through payroll systems;
- Strong managerial and leadership skills;
- Excellent judgement and integrity;
- Adaptation/knowledge in ERP environment an advantage; and,
- High level of computer literacy.
Languages
IOM's official languages are English, French, and Spanish.
For this position, fluency in English is required (oral and written). Working knowledge of another official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
