Job Title: Payroll Manager
Location: Manila, Philippines
Department: Human Resources / Finance
Reports To: Head of HR / Regional HR Operations
Role Purpose
The Payroll Manager is responsible for the endtoend management of payroll operations in the Philippines, ensuring accurate, timely, and compliant payroll processing in line with Philippine labor laws and statutory requirements. This position includes people leadership, process governance, and continuous improvement of payroll systems and controls.
Key Responsibilities
Philippine Payroll Management
- Own and manage endtoend Philippine payroll processing, ensuring accuracy and timeliness for all pay cycles (e.g., semimonthly/monthly).
- Ensure full compliance with Philippine statutory and regulatory requirements, including but not limited to:
- BIR (withholding tax, annualization, BIR forms
- SSS, PhilHealth, PagIBIG (HDMF) registrations, remittances, and reporting
- Interpret and apply Philippine labor regulations related to:
- Overtime, night differential, holiday pay, and leave accruals
- Final pay, separation pay, and statutory benefits
- Act as the subjectmatter expert for Philippine payroll, providing guidance to HR, Finance, and business stakeholders.
Payroll Systems & Localized Payroll
- Manage and optimize payroll systems used for Philippine payroll (e.g., SAP, ADP, or other HRIS/payroll platforms), including configuration, testing, and upgrades.
- Oversee localized payroll processes for other countries, ensuring alignment with local legislation and company standards.
- Partner with external payroll vendors and shared service teams to ensure service delivery, SLAs, and data accuracy.
- Lead UAT, system implementations, and process changes related to payroll systems and integrations.
Leadership & Team Management
- Lead, coach, and develop a payroll team (Payroll Specialists/Officers), ensuring clear accountability and high performance.
- Review payroll outputs, statutory filings, and reconciliations prepared by the team.
- Establish and maintain standard operating procedures (SOPs), internal controls, and documentation.
- Promote a culture of compliance, confidentiality, and continuous improvement within the payroll function.
Governance, Controls & Stakeholder Management
- Ensure payroll data integrity, confidentiality, and compliance with internal controls and audit requirements.
- Partner closely with Finance on payroll journals, reconciliations, and yearend activities.
- Manage payroll audits (internal and external) and resolve findings promptly.
- Serve as the escalation point for complex payroll issues and employee queries.
Key Skills & Experience
Essential
- Strong, handson experience with Philippine payroll, including statutory compliance (BIR, SSS, PhilHealth, PagIBIG).
- Proven experience managing payroll systems and working with localized payroll solutions across multiple countries.
- People management experience, with the ability to lead and develop payroll professionals.
- Strong knowledge of payroll controls, reconciliations, and audit requirements.
- High attention to detail, strong analytical skills, and ability to manage sensitive information.
Preferred
- Prior involvement in payroll system implementations or transformations.
Qualifications
- Bachelor's degree in Accounting, Finance, Human Resources, or a related field.
- Relevant payroll or accounting certifications are an advantage.
