Payroll Associate

The Payroll Associate is responsible for providing administrative support to the Payroll Supervisor in all payroll and payroll related benefits admin activities to ensure efficient, timely, and accurate process. He/she hall ensure employee information in the HRIS is accurate and updated timely. Shall serve as a back-up in the absence of the Payroll Supervisor.

MAJOR PROCESSES:

• Benefits Administration
• HR Data and System
• Payroll and Timekeeping
• Report Preparation
• Statutory Remittances

INTERNAL AND EXTERNAL CUSTOMERS:

• APG Management
• Employees
• Government Agencies
• Partner Vendor

DUTIES AND RESPONSIBILITIES:

1. Payroll and Timekeeping

1.1 Handle Statutory Remittances (Employee/Employer Contributions for SSS, Philhealth, HDMF)

1.2 Handle Remittances on government loans (SSS and HDMF)

1.3 Prepare and endorse alpha list for review of Payroll Supervisor prior to submission to BIR

1.4 Handle submission of 1604-C to BIR

1.5 Monitor attendance of Makati employees including approve change in the work schedule

1.6 Process loan requests (Makati employee): a) Educational, b) Emergency, c) Home

Improvement, d) Housing Equity, e) AG Cooperative including providing update to requestor

on loan status

1.7 Review and endorse for signature loan applications of Makati employees

1.8 Endorse to Payroll Supervisor approved loan request

1.9 Prepare Certificate of Contribution and Loan Payments (SSS, HDMF and Philhealth)

1.10 Handle update of SSS Specimen signature whenever applicable

1.11 Prepare Certificate of Income Tax Withheld (BIR 2316) and endorse for review to the Payroll

Supervisor

1.12 Route reviewed Certificate of Income Tax Withheld (BIR 2316) for appropriate signature

1.13 Prepare and compute final pay of resigned/retired employee and endorse for review to the

Payroll Supervisor

1.14 Process payment and crediting of final pay to the bank account of resigned/retired employee

1.15 Prepare and route for signature the Certificate of Employment and Compensation

1.16 Collate and compute financial assistance from employees, process payment, and endorse to

Payroll Supervisor if there are request for salary deduction or leave conversion

2. Benefits Administration

2.1 Monitor Makati employees leave balances

2.2 Process payment of cellphone request (communication allowance)

2.3 Process payment of bereavement assistance

3. HR Data and System

3.1 Manage 201 file (electronic and hard copy) of Makati employees

3.2 Manage HRIS ensuring accurate and timely update of employee information

4. Report Preparation

4.1 Provide HRA related data and information required for the ACR sustainability report

4.2 Handle employee update to government agencies

4.3 Prepare and submit headcount report to Aboitiz

5. Other Tasks

5.1 Prepare and route for approval Notification of Personnel Action relative to regularization,

promotion, or salary adjustment

5.2 Collaborate with local HRA relative to regularization or transfers

QUALIFICATION GUIDE:

EDUCATION : Holds a Bachelor's Degree in Psychology, Human Resources Management, Financial Management or any related field.

EXPERIENCE : With at least 1-3 years of experience handling payroll, timekeeping, and benefits

administration.

SKILLS:

• Attention to detail and ability to prioritize tasks
• Aptitude for numbers and exceptional commitment to accuracy
• Deadline driven while working in a high-volume data
• Solid working knowledge of tax code
• Outstanding problem solving and analytical thinking skills
• Background in payroll software an advantage