Payroll & Administration Assistant
Location: Remote, PH
Employment Type: Full-Time
Job Summary
We are seeking a detail-oriented and organized Payroll & Administration Assistant to support the company's payroll operations and administrative functions. The successful candidate will be responsible for end-to-end payroll processing, employee records management, contract administration, and coordination of employee-related activities while ensuring compliance with company policies and relevant employment regulations.
Key Responsibilities
Payroll Administration
- Process monthly payroll accurately and on time for employees and external staff.
- Maintain and reconcile employee timekeeping and attendance records.
- Input and update employee information, including new hires, terminations, salary adjustments, and benefits in the payroll system.
- Review and approve medical claims, leave records, and payroll-related transactions.
- Perform payroll reconciliation and ensure compliance with payroll procedures and deadlines.
- Manage payroll billing and related documentation.
Employee Records & Contract Management
- Prepare employment contracts, contract renewals, and amendments for external staff.
- Coordinate the distribution and collection of signed employment contracts.
- Maintain accurate and up-to-date employee personnel files and records.
- Ensure confidentiality and proper handling of employee information.
Administrative Support
- Schedule and coordinate employee training courses and medical check-ups.
- Maintain medical claims records and other HR administrative databases.
- Prepare and submit monthly waiver of levy applications and other required employment-related submissions.
- Assist with general administrative duties and documentation management.
- Provide support on ad hoc administrative and payroll-related projects as assigned.
Qualifications & Experience
- Minimum 1 year of experience in payroll processing and administrative support.
- Experience handling payroll software and Microsoft Excel.
- Familiarity with payroll regulations, statutory requirements, and employment administration.
- Knowledge of Singapore Ministry of Manpower (MOM) regulations is an advantage.
- Experience in maintaining employee records and handling confidential information.
Skills & Competencies
- Strong attention to detail and high level of accuracy.
- Excellent organizational and time management skills.
- Ability to work independently with minimal supervision.
- Strong numerical and analytical abilities.
- Good communication and interpersonal skills.
- Proficient in Microsoft Office applications, particularly Excel.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Key Performance Indicators (KPIs)
- Timely and accurate payroll processing.
- Accuracy of employee records and payroll data.
- Compliance with payroll and employment regulations.
- Timely completion of administrative tasks and submissions.
- Efficient management of employee documentation and contracts.
