Part-Time Operations & Administrative Coordinator
Job Type: Part-Time (25 hours per week)
Work Hours: Monday to Friday, 10:00 AM to 3:00 PM Eastern Time
Salary: $760 per month
Job Overview:
We are seeking a highly organized, proactive, and detail-oriented Operations & Administrative Coordinator to support day-to-day business operations across administrative support, scheduling, communications, and project coordination. The ideal candidate is resourceful, tech-savvy, and responsive, with the ability to manage multiple priorities in a fast-paced, collaborative environment. This role requires strong communication skills, discretion when handling confidential information, and the ability to anticipate needs before they arise.
Key Responsibilities:
- Manage calendars, scheduling, and meeting coordination across multiple time zones
- Organize inboxes and prioritize incoming communications
- Assist with travel coordination, itineraries, and expense tracking
- Track deadlines, deliverables, and project timelines
- Support workflow organization and operational processes
- Conduct online research and compile clear, concise summaries
- Draft and proofread emails, documents, and internal communications
- Help manage Slack channels, project management tools, and team follow-ups
- Support client or partner communication logistics as needed
- Ensure timely responses and consistent follow-through across projects
Required Skills & Qualifications:
- 2+ years of experience as a Virtual Assistant, Executive Assistant, Administrative Coordinator, or similar role
- Experience working with tools such as Google Workspace, Slack, Zoom, Airtable, Notion, Asana, Monday.com, or similar platforms
- Excellent written and verbal English communication skills
- Strong organizational and multitasking abilities
- High level of professionalism, discretion, and reliability
- Ability to work independently and proactively solve problems
- Comfortable working flexible hours aligned with EST
- Reliable internet connection and remote work setup
- Content publishing or media industry experience is a plus
- Highly organized and responsive
- Calm under pressure and adaptable to shifting priorities
- Strong attention to detail and follow-through
- Proactive and solutions-oriented
- Collaborative, communicative, and reliable
- Maintains confidentiality and professionalism at all times
