We are looking for a highly organized and detail-oriented Paralegal & Administrative Assistant to provide both legal and administrative support to our legal team. In this role, you will assist with legal research, document preparation, case management, scheduling, and general office administration. The ideal candidate is proactive, able to manage multiple priorities, and committed to maintaining confidentiality and accuracy in all tasks.
Key Responsibilities
Legal Support
- Conduct legal research using online legal databases and public records.
- Draft, proofread, and format legal documents, correspondence, contracts, and court filings.
- Organize and maintain electronic and physical case files.
- Assist attorneys with case preparation, discovery, and document management.
- Prepare case summaries, timelines, and legal reports.
- Monitor court deadlines and filing requirements.
- Coordinate with clients, courts, government agencies, and external parties.
- Ensure legal documents are filed accurately and on time.
Administrative Support
- Manage calendars, appointments, meetings, and travel arrangements.
- Answer phone calls, emails, and client inquiries professionally.
- Maintain office records and confidential documents.
- Handle data entry, document scanning, filing, and records management.
- Order office supplies and coordinate with vendors when needed.
- Assist with invoice processing, expense tracking, and other administrative tasks.
- Support daily office operations and provide general administrative assistance to the legal team.
Qualifications
- Associate's or Bachelor's degree in Paralegal Studies, Legal Management, Business Administration, or a related field (or equivalent experience).
- Previous experience as a paralegal, legal assistant, administrative assistant, or executive assistant is preferred.
- Strong knowledge of legal terminology and document preparation.
- Excellent written and verbal communication skills.
- Exceptional organizational, multitasking, and time-management abilities.
- High attention to detail and accuracy.
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and document management systems.
- Ability to maintain confidentiality and exercise sound judgment.
