Paralegal Administrator

Support the details that make promotions happen.

Hi! We're Smartsourcing, and we're looking for a Paralegal Administrator to provide vital administrative support for trade promotions. In this role, you'll help manage draw processes, assist with permit applications, coordinate winner communications, and maintain accurate records—playing a key part in keeping promotions compliant, organized, and running smoothly.

Where JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

About the Role of Paralegal Admin

Paralegal Administrator provides essential administrative support for the delivery of promotions. This includes managing draw processes, assisting with permit applications, contacting winners, and maintaining accurate records. This role is ideal for someone highly organized, proactive, and eager to gain experience in the operations of trade promotions.

Key Responsibilities

• Assist with the management and execution of promotional draws, ensuring accuracy and compliance.
• Support the preparation and submission of trade promotion permit applications to relevant state departments.
• Maintain detailed and accurate records of entries, winners, and promotional activity.
• Contact winners to confirm eligibility and provide necessary information as required.
• Assist the legal and operations teams in ensuring all promotions comply with regulatory requirements.
• Organize and manage administrative tasks, including correspondence, filing, etc.
• Delegate and distribute tasks among team members to balance workloads and ensure deadlines are met.
• Support the team in day-to-day administrative tasks to ensure efficient operations.
• Create client/internal reports upon request or on a recurring basis.

Requirements

• Previous administrative experience.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines simultaneously.
• Comfortable liaising with internal teams (via Google Meet, Slack or Call) and promotion winners (via email and call).
• Proficiency in: Microsoft Office Suite (Word, PDF, Excel).

Benefits

Step Into the Smartsourcing Experience

Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title--it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Night shift differential for evening schedules
• Smartsourcing Exclusives (deals made just for you)
• Community give-back programs and personal development workshops

We're not just another outsourcing company. We're building something that actually matters here a place where good work meets good culture.

Your next admin career starts here. Apply now!