Discover your 100% YOU with Beepo!
Position: AU Building Management Support
Location: Central Luzon
Work setup & shift: Remote | Day Shift
What's in it for you
Competitive Total Rewards (Compensation, Allowance, HMO, and Paid Time Off)
Employee Referral Program
Work Life Balance
Your Role
As an AU Building Management Support, you are responsible for:
- Provide high-level administrative support to the General Manager and senior leadership.
- Implement and maintain building policies and procedures across all company sites.
- Develop and manage a unified filing and operating system accessible to all managers to ensure continuity during leave or absences.
- Assist in preparing new business tender submissions and supporting documentation.
- Maintain and update the strata manager database for ongoing and prospective business opportunities.
- Maintain and manage the approved contractor database for operational use by building managers.
- Organize, monitor, and enforce compliance with company checklists, policies, and procedures across all managers drives.
- Track, manage, and follow up on reporting deadlines and performance expectations of building managers.
- Prepare and issue notices and communications to building residents via email, SMS, and hard copy as required.
- Maintain the central repository of company records, templates, and operating procedures.
- Contribute to the development, review, and improvement of procedural policies and reporting standards.
- Monitor, triage, and distribute incoming enquiries to appropriate stakeholders.
- Provide day-to-day operational support to Building Managers, particularly part-time managers.
- Coordinate tasks and workflows with the General Manager, Relationship Manager, and Operations team.
- Review and analyze building management reports for accuracy, completeness, and compliance.
What You Need: Non-negotiables
- 610 years proven experience in a senior administrative or office management role.
- Prior experience as an Office Manager or similar role is highly preferred.
- Strong proficiency in SharePoint, Windows OS, MS Excel, and MS Word.
- Demonstrated experience in database and document management.
- Ability to manage reports, tender documentation, and formal communications.
- Excellent written and verbal communication skills.
- Strong organizational, time management, and prioritization abilities.
- High attention to detail and accuracy.
- Confident multitasker with strong computer and systems skills.
About Beepo
Beepo is a Probe Group company, a full-service Australian-owned outsourcing company, with a team of 15,000 across 6 countries the largest, and most diverse Australian-owned customer experience outsourcing provider.
Our Beepo office is located in Clark, Pampanga. We provide exceptional workforce support to clients all over the world. Our primary focus is to help businesses grow sustainably with the help of fantastic Philippine talent.
You will be supported by a great working environment, leading benefits, and an opportunity to meet your career goals. You will be able to apply your skills and innovative thinking to this role. This is an opportunity to grow your career quickly.
*Terms and conditions apply
