Operations Associate

Fira Group is seeking a highly organized and proactive Operations Associate to support our client's purchasing department within a construction company. This role focuses on the administrative and operational side of purchasing, including tracking orders, coordinating with vendors and suppliers, following up on outstanding items, and ensuring purchasing tasks are completed accurately and on time.

The ideal candidate is smart, competent, highly detail-oriented, and exceptionally organized. The role requires relentless follow-through, strong priority management, and the ability to anticipate and resolve issues before they impact operations.

Advanced proficiency with Gmail and Google Sheets is required.

• Track purchase orders, deliveries, and outstanding items.
• Follow up with vendors and suppliers on open orders.
• Coordinate purchasing activities and vendor communications.
• Maintain accurate purchasing records and tracking spreadsheets.
• Monitor order statuses and proactively identify potential delays.
• Manage competing priorities and shifting deadlines effectively.
• Resolve purchasing issues and coordinate solutions with vendors.
• Maintain clear and organized communication through Gmail.
• Update and maintain purchasing data in Google Sheets.
• Support the purchasing team with administrative and operational tasks.
• Maintain strong vendor relationships through clear, professional communication.
• Ensure purchasing tasks are followed through to completion.

• Highly proficient in Gmail and Google Sheets.
• Excellent written and verbal English communication skills.
• Strong organizational skills and exceptional attention to detail.
• Demonstrated ability to follow through relentlessly on assigned tasks.
• Ability to manage priorities effectively under shifting deadlines.
• Strong vendor coordination and relationship management skills.
• Proactive problem-solving skills and ability to anticipate issues and work independently.
• Smart, competent, and able to learn new systems quickly.
• Strong sense of ownership and accountability.
• Previous experience in purchasing, construction, operations, or administration is preferred.