Operations Assistant (Metro Manila)

About TEAM LEWIS

We are a global marketing agency that has gone from start-up to multi-national in little over two decades. Our success is due to a combination of factors. Talented people delivering award winning campaigns. Expanding client relationships into new markets or services. Making strategic acquisitions. TEAM LEWIS has won many prestigious awards, including Cannes Lions, PRovoke Media, ICCO, European Excellence, PRCA Digital, Digital Impact, Global Digital Excellence.

At the heart of the business is TEAM LEWISFoundation. In January 2021, there was a need to respond to the challenges theCOVID pandemic brought to communities and charitable organisations. TEAM LEWISsaw that support was crucial and change was needed to make that happen. Ourlocal causes scheme was launched. Every member of TEAM LEWIS can nominate alocal cause close to their heart to receive a cash donation. In addition,nominated causes can also benefit from a donation in kind of expertise, time,and resources. In the past year TEAM LEWIS has donated almost $2million to 445causes around the world.

You can read more about TEAM LEWIS Foundation at https://www.teamlewis.com/impact/.

Purpose of the role

This role supports smooth day-to-day operations across our APAC/ME offices. The Operations Assistant ensures efficient remote office management, coordinates vendors and office logistics, facilitates onboarding, and provides essential administrative support to keep our offices running seamlessly. The role is ideal for someone with a strong administrative or secretary/office executive background, especially from fast-paced agency environments. This position will begin as a 6-month contract.

Key responsibilities and tasks

Office Management

• Remote office management for APAC/ME office
• Supporting office moves, including dealing with vendors and requesting quotations
• Managing pantry orders and general office supplies for multiple offices
• Scheduling onboarding meetings for new joiners, updating calendar invites etc
• Other general administrative and operational support as needed

General

• Supports the Global HR team on initiatives and projects
• Day-to-day, ad hoc, and project administrative duties
• Regularly attends LEWIS training sessions to enhance skills and develop knowledge
• Ensures all record keeping is complete, up to date and accurate
• Promotes and helps nurture an excellent culture and be an ambassador for the LEWIS brand

About you

• Background in secretary, administrative, or office executive roles ideally within an agency or fast-paced environment
• Highly organized and detail-oriented
• Experienced in juggling multiple priorities and tasks
• Strong communication and coordination skills
• Ability to work independently and proactively
• Strong problem-solving skills and ability to troubleshoot basic office/operations issues
• Comfortable working with spreadsheets and productivity tools (Google Suite/MS Office)
• Vendor management experience is a plus
• Basic understanding of procurement or operations workflows is an advantage
• Able to maintain confidentiality and handle sensitive information professionally

This job description is not intended to be an exhaustive list of the responsibilities for this role. Other responsibilities may be added from time to time.

LEWIS is an Equal Opportunity Employer. We are committed to creating and fostering an environment focused on equality, empowerment and respect. We strive to create an inclusive workplace that supports and celebrates our diversity. We continue to invest in our efforts to ensure that LEWIS is a place where everyone can thrive.