Operations & Finance Administrator

Operations & Finance Admin – Full time, Permanent, Location: Philippines

IDS Limited is an independent consultancy specialising in ICT and telecommunications technical design. The company provide technical expertise to deliver market leading ICT infrastructure engineering solutions across EMEA.

Job Summary

The Operations & Finance Administrator will be working as part of a dynamic team of infrastructure and structured cabling industry experts on medium/large scale projects. The primary role is to work closely with, and to provide efficient support to the group of company Directors, Operations & Finance Managers, Consultants and External Stakeholders. Delivering exceptional service through maintaining high standards of accuracy, efficiency, quality and timeliness. The ideal candidate will have excellent organisational skills, a keen eye for detail, and the ability to handle multiple administrative tasks simultaneously.

•           Remote position;

•           Monday to Friday, 08:30 – 17:00 UK time.

Role & Responsibilities

•           Support and maintain company H&S processes i.e. preparation and distribution of company

RAMs, PPE and staff training.

•           Support and maintain company file structures. Process sensitive and personal data of staff, clients

and other such individuals in compliance with applicable data protection rules.

•           Support and maintain the management of company documentation in a systematic and organised

manner. This involves creating, storing, organising, tracking, and distributing sensitive and personal

documents.

•           Manage diaries, appointments, timesheets and expenses;

•           Book and cancel travel arrangements, hotels, flights, car hire etc.;

•           Document control and administrative support on projects;

•           Maintain business policies and accreditations as required;

•           Coordinate training, events and staff meetings;

•           Provide general administration support to staff as required.

•           Assist with completion of risk assessments as required;

•           Responds to information requests and completes renewal tasks as required;

•           Prepare and issue invoices to clients in accordance with contracts and project milestones;

•           Track and monitor accounts receivable, ensuring timely payments and proper documentation;

•           Record and track internal invoices; Maintain accurate and organized records of all invoices and

payment transactions;

•           Complete personal and business expenses and associated tasks;

•           Maintain accident records and report as required;

•           Support the monthly and yearly closing process, including preparation of financial statements and

supporting schedules.

Skills / Qualifications / Experience:

Essentia

•           Bachelor's degree in Accounting, Finance, or a related field

•           Minimum 1-2 years of accounting experience

•           Excellent communication skills in English

•           Competent IT skills;

•           Proficiency in MS office (Excel/Word/PowerPoint);

•           Excellent communication and interpersonal abilities;

•           Self-motivated with highly accurate administration and organisational skills;

•           Ability to multitask and prioritize tasks effectively in a fast-paced environment;

•           Great attention to detail and understanding of quality control;

•           Independent thinker and decision maker, proactive in their approach to complete tasks;

•           Works on own initiative, with a positive can-do attitude;

•           A team player with a real willingness to help others;

•           Takes ownership and pride in their work;

•           A genuine desire to learn new skills.

Desirable

•           Previous experience of working in the Telecommunications/Construction industry.

•           Experience using accounting softwares like Xero, Dext, Expensify.