Company
Media Display Solutions, a brand of United Neon Advertising, Inc., provides an array of display screens for various uses and applications to help clients choose the right displays for more effective communication.
MDS is all about making a difference in customer service and as the pioneer of out-of-home advertising business in the Philippines, we are now ready to serve your 3D Naked Eye LED Billboard needs, from display and hardware specification to supply and installation of LED Screen where you can advertise your 2D and 3D executions for your brand.
CULTURE
United Neon has a unique work culture where we value our employees holistic development. You'll not only get to enjoy having a life outside of work, but also gain transformative experiences in all other aspects in life such as your emotional, mental, spiritual, physical, and financial wellbeing. Business is important, but so is the wellbeing of our employees.
Duties And Responsibilities
- Operations Documentation and Administrative Support
- Write, edit, and format a wide range of documents including letters, reports, operational forms, and instructional materials.
- Manage incoming and outgoing correspondence between the office and external parties.
- Create, organize, and maintain accurate physical and electronic filing systems.
- Compile, maintain, and regularly update company and operational records.
- Prepare, review, and properly file operational and procedural documents.
- Ensure all documentation is complete, accurate, and compliant with company policies and standards
- Handle emails, phone calls, and internal administrative requests professionally and promptly.
- Compile, manage, and update product catalogues in both digital and print-ready formats.
- Provide general clerical and administrative support to ensure efficient office operations.
- Manage and monitor overall MDS inventory, including demo units, repair items, and operational stocks, in coordination with the Admin Warehouse, Cebu and Davao Technical Engineers, and the MDS Operations Head.
- Update and maintain inventory records; support regular stock counts and reconciliation activities.
- Prepare and submit consolidated inventory reports for Manila, Cebu, and Davao to the MDS Business Solutions and Operations Head.
- Safekeep and manage common MDS equipment such as laptops, tools, and shared assets.
- Coordinate with the Purchasing Team on inventory requests, issuance, replenishment, and ensure completion of all documentary and electronic requirements.
- Manage and monitor job orders, technical reports, service level agreements (SLAs), and warranty certificates.
- Ensure all required pre-execution and post-execution job order documents are complete and properly filed.
- Coordinate closely with Sales and Marketing teams for incoming, ongoing, and completed job orders to support timely billing.
- Prepare and assist in processing payment requests, expense liquidation, and related documentation.
- Perform basic bookkeeping and tracking of operational expenses.
- Process domestic and international logistics requirements, including importation documentation, customs clearance, and other regulatory requirements.
- Coordinate with suppliers, logistics partners, service providers, and internal teams for deliveries and pickups.
- Maintain accurate logistics and procurement records such as purchase orders, delivery receipts, and tracking documents.
- Monitor procurement status and follow up to ensure timely delivery of goods and services.
- Coordinate with the Admin Department on departmental needs including vehicle requests, conference room bookings, messenger services, and travel arrangements.
- Collate and distribute mail, documents, and operational materials.
- Schedule and coordinate meetings, site-related logistics, and team requirements.
- Manage calendars and appointments, particularly for demo units and shared resources.
- Oversee and manage departmental office supplies, tools, equipment, documents, and contracts.
Educational Background And Work Experiences
- Bachelors degree in Business Administration, Office Management, or a related field.
- Strong organizational, documentation, and coordination skills.
- Proficiency in MS Office or Google Workspace.
- Ability to handle multiple tasks and coordinate with cross-functional teams.
- At least 12 years of administrative or operations support experience, preferably in AV, technology, or project-based industries.
- Experience in operations documentation, inventory management, or logistics support is an advantage.
