Onsite Project Administrator - Philippines

JOB SUMMARY

We are seeking a highly motivated On-Site Project Administrator to join our wind turbine supplier team for utility-scale wind power projects. This role involves working closely with project managers, engineers, and other partners to ensure all administrative aspects of the project are managed effectively.

KEY RESPONSIBILITIES

- Provide comprehensive administrative support to the construction project teams.

- Maintain and update project documentation, including drawings, specifications, change orders, RFIs, and permits.

- Coordinate communication among project stakeholders (consultants, contractors, suppliers, and internal departments).

- Assist in preparing project schedules, progress reports, and cost tracking documentation.

- Organize project meetings, prepare agendas, record minutes, and follow up on outstanding actions.

- Support document control processes and ensure accurate version management of technical documents.

- Monitor compliance with safety regulations, quality standards, and project timelines.

- Assist with procurement activities, including tracking orders, delivery schedules, and invoicing.

- Provide support in preparing tender documents, bid evaluations, and contract administration.

- Track project milestones and support risk/issue logging and reporting.

- Conduct local purchase sourcing following procurement procedures, and operate a system for contract payment and expenditure reimbursements.

REQUIRED EXPERIENCES

- Bachelor's degree in Engineering, Business Administration, or another related field.

- 2+ years of experience in administration, preferably within the engineering or construction sector.

- Strong organizational and coordination skills, with the ability to handle multiple tasks simultaneously.

- Proficient in Microsoft Office; familiar with Windows system operation and systematic tools.

- Familiarity with engineering terminology and construction documentation.

- Excellent communication and interpersonal skills.

- Knowledge of safety regulations and industry compliance standards is an advantage.

- English proficiency is required. (Female candidate preferred for this position.)

WORKING CONDITIONS

Based on-site at wind farm construction locations; Routine interaction with team mainly from China and local. May involve rotational shifts and extended hours during key project phases.