Officer - Procurement

I. MAJOR RESPONSIBILITIES AND DUTIES:

• Implements the division's quality management system – to vendors, business units, and team members.
• Adheres to government and company rules and regulations.
• Sources vendors and endorses for accreditation to improve supplier quality and pool.
• Receives assigned sourcing request and provides commercial estimate for budgetary purposes.
• Receives final sourcing request to proceed with procurement activities.
• Facilitates request for quote or request for proposal.
• Evaluates quotes and proposals and ensures compliance to technical specification, negotiations, commercial terms and conditions.
• Prepares the bid tabulation document following the approval matrix and provides recommendation.
• Coordinates the settlement of both Deliberation & Planning (DP) and Execution Ringi with the business unit.
• Requests for item creation, deletion or update.
• Converts purchase request to purchase order or blanket purchase orders.
• Secures approval to issue Letter of Award if necessary.
• Endorses transaction to contract management for contract drafting, review and execution for transactions needing contract.
• Ensures that requested product or services are delivered on time, complete, within specifications and sufficient and correct documentation.
• Complies with division's quality management system – policy, procedure, guidelines, forms and work instruction and proposes improvement for better efficiency and effectiveness.
• Delivers project on time and within desired results and provides required reports for the assigned projects or commodities.
• Serves as interlocutor between the vendor and the end-user or business unit.
• Provides support in the supplier evaluation, corrective & preventive action or disputes.
• Handles strategic sourcing projects, urgent purchases and other critical transactions as assigned.
• Takes responsibility for any commodity or services assigned as deemed fit by the Management.
• Performs other duties and responsibilities that may be assigned by the Management.

KEY PERFORMANCE INDICATORS:

• Procurement savings achieved through effective negotiations.
• Cycle time from request to bid tab approval.
• Cycle time from approved purchase request to approved purchase order.
• Line fill rate.
• Project delivery.
• Productivity.
• Compliance to company rules and regulations, quality management system, and introduce and implement process improvements.

II. JOB SPECIFICATIONS:

Educational Requirement:

• Bachelor's Degree in any degree program, preferably in Engineering.

Experience Requirement:

• At least 3 years experience in supply chain, procurement, logistics or distribution.

Skills and Attributes

Leadership Skills:

• People and Performance Management.
• Motivational and coaching skills.

Technical Skills:

• Proficient in Microsoft Office Suite.
• Knowledgeable of Procurement Systems.
• Proficient in Business Unit/Division Needs Analysis, Category Management, Sourcing Strategy and Development, Procurement Process Management, Supplier Evaluation and Selection, Negotiation Types, Process and Principles, Contract Implementation, and Supplier Management.

Other Qualifications:

• Ability to interpret relevant information when presented with ambiguous and complex tasks.
• Ability to assess risk and manage complicated task.
• Ability to stay optimistic even when there is a setback, respectfully handle difficult individuals, and make sound decisions when faced with uncertainties.
• Ability to demonstrate passion and enthusiasm for work and confidence in the organization and its vision, products and services it offers to others.
• Ability to demonstrate desire to learn and adapt a growth mindset.