Childfund Work Location Pasig City, Manila, Philippines
Childfund Division Global Impact
ChildFund Department Country Management
Job Details
Position title: Officer, HR & AdministrativeLocation: Pasig City
ChildFund office: ChildFund Philippines IncManager/Supervisor title: Deputy Program Manager
Position type: Full-time fixed term
Work environment: Hybrid
This is a full-time, grant-funded position for 7 months. Hiring of this position is subject to the award of the grant.
About ChildFund
ChildFund is a child-focused international development organization that connects children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are. We work directly in 23 countries, with extended reach to more than 60 countries through our global partnership network.
ChildFund's Values
We aspire for every person in our organization—program participants, supporters, staff, and volunteers alike—to feel free, safe, and confident to be themselves. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund's Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.
About This Role
The position is responsible for coordination of office HR activities, including recruitment, compensation and benefits, employee relations, learning and development, performance management, and employee data management, while implementing local HR policies. The role also provides administrative support and ensures compliance with organizational policies, safeguarding standards, and partner requirements.
Required Experience And Education
- 3–5 years of experience in office administration and/or human resources, preferably in a multicultural environment.
- Bachelor's degree in Management, Human Resources, or another relevant field.
- Demonstrated experience in an administrative support role.
- Good understanding of office administration practices and contract negotiation.
- Proficiency in relevant computer applications, including spreadsheets, databases, accounting/financial systems, project management tools, and presentation software.
- Strong planning, organizational, and problem-solving skills.
- Ability to prioritize and manage multiple tasks effectively, work under pressure, and meet deadlines.
- High level of confidentiality, flexibility, and adaptability to changing environments and requirements.
- Strong interpersonal and cross-cultural skills, with the ability to build collaborative relationships internally and externally while demonstrating sensitivity to cultural, ethnic, social, and political considerations.
Excellent written and verbal communication skills in English and Filipino.
- Knowledge of local languages in BARMM is an advantage.
Primary Responsibilities
- HR Support & Employee Services
- Support HR activities, including employee engagement, onboarding, and offboarding.
- Maintain accurate personnel files, HR records, and databases.
- Support employee grievance, disciplinary, performance management, and other HR programs.
- Administer employee benefits and support staff communication and coordination with benefit providers.
- Support compliance with organizational HR policies and local labor regulations.
- Recruitment & HR Compliance
- Support in-country recruitment activities and coordination with hiring managers.
- Conduct required vetting and screening for employees, consultants, and other service providers.
- Support administration of work permits, visas, and other employment-related requirements.
- Prepare supporting documents for staff and service-related payments.
- Monitor staff compliance with organizational requirements, including timesheets and other HR processes.
- Office Administration, Assets & Procurement
- Support management of office facilities, fleet, equipment, and other organizational assets.
- Coordinate office maintenance, asset movement, insurance, and disposal in line with organizational procedures.
- Support procurement, inventory, warehousing, and distribution of office and project supplies.
- Maintain accurate records of assets, inventory, official documents, and office correspondence.
- Support compliance with organizational administrative and procurement procedures.
- Logistics, Travel & Coordination
- Coordinate staff travel, including travel requests, approvals, accommodation, and related arrangements.
- Support logistics for meetings, trainings, visitors, and organizational events.
- Coordinate contracts, vendors, equipment, communications, and expense administration for events and activities.
- Support government liaison and related meetings, documentation, and filings when required.
- Ensure staff travel and logistical arrangements comply with organizational policies and protocols.
- Records, Safety & Safeguarding
- Implement and maintain office records management and document retention procedures.
- Support staff in following organizational safety and security guidelines.
- Assist with country office risk management and related administrative requirements.
- Promote and comply with ChildFund's child safeguarding policies and procedures.
- Perform other duties as assigned by the supervisor.
Required Competencies
ChildFund's Core Competencies
- Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
- Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
- Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
- Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
- Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
- Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.
Other Required Competencies
Good understanding of local labor laws and regulatory requirements.
Experience supporting HR projects, programs, and initiatives.
Strong communication, analytical, and problem-solving skills.
Strong interpersonal and relationship-building skills, with the ability to work effectively in a diverse and multicultural environment.
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and meet tight deadlines.
