Office Operations Manager

Job Summary

The Facilities Manager is responsible for overseeing the efficient and effective operation of a company's physical work environment. This includes managing facilities, coordinating maintenance activities, ensuring compliance with safety regulations, and optimizing the use of space to support organizational objectives.

Job Description

Overseeing general office operations, including logistics, to ensure smooth day-to-day functioning.

Ensure compliance with local safety regulations and building codes.

Conduct regular safety audits and training sessions for staff.

Coordinate repairs, renovations, and maintenance activities with external contractors.

Plan and coordinate office layout changes to accommodate organizational needs.

Managing government compliance items, such as Business Permits, and ensuring adherence to regulations.

Supervising the fleet, overseeing deliveries, and managing postage logistics.

Vendor selection and management, including contract negotiation for various services.

Coordinating transportation services for both domestic and international needs.

Coordinating appointments, meetings, and managing staff calendars and schedules.

Supervising, mentoring, training, and coaching office staff for maximum productivity.

Managing domestic and international travel arrangements, including flights, hotels, and car rentals.

Purchasing office supplies and equipment, maintaining proper stock levels.

Producing reports, drafting contracts, and composing correspondence as needed.

Creating presentations and other management-level reports to support decision-making.

Stay informed about industry best practices for sustainable facility management.

Screening Criteria

Bachelor's degree in Electrical or Mechanical Engineering, Office Administration, or a related field

Certified Safety Officer possessing Basic Occupation Safety and Health (BOSH) certification.

Minimum of five (5) years of experience in office management, facilities management or admin assistance.

Must have a stable employment history.

Required Qualifications

Advanced mechanical and plumbing skills

Knowledge of HVAC and other building systems

Ability to lift heavy objects and do other labor-intensive tasks

Excellent time management and multitasking skills

Basic understanding of accounting and finance principles

Great leadership and problem-solving skills

Experience planning and maintaining facility budgets

Excellent verbal and written communication skills

Professional leadership experience

Contract handling experience

Strong attention to detail