Office Manager

work overview

Our office is looking for an experienced, driven and self-motivated Office Manager with solid work experience in business management and office administration. The successful candidate should be able to do a wide range of administrative and management tasks thereby ensuring successful day-to-day business operations as well as efficient coordination and management of company resources as needed in all business activities.

• Ensures smooth office operations by managing office services and procedures, controlling correspondence, designing filing systems, reviewing and approving supply requisitions, and assigning and monitoring all clerical and administrative functions.

• Manages a team of administrative and support staff.

• Ensures a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

• Manages office services by making sure that office operations and procedures are organized, correspondences are controlled, filing systems are designed, supply requisitions are reviewed and approved, and clerical functions are properly assigned and monitored.

• Automates accounting operations and HR operations.

• Creates easy-to-follow standards, protocols, procedures (i.e. employee handbook, procedures books/guides, etc.)

• Main contact person for maintenance, mailing, shipping, supplies, equipment, bills, and errands.

• Manages company databases, administrative records, and company information as well as office expenditures and daily budget.

• Manages relationships with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time.

• Assists the HR manager in recruiting staff and perform other HR-related tasks.

• Supervises and monitors the work of all administrative staff.

• Works alongside attorneys when it comes to handling legal contracts, collecting and organizing other legal documents.

• Performs other administrative and management tasks as required by higher management.

Minimum Qualifications

• Must be a graduate from any reputed universities and colleges, preferably with Business Management, Accountancy, Office Administration, and Finance degrees.

• Should have at least two years of relevant work experience, preferably office management and business administration roles.

• Extensive knowledge in accounting, data administration, clerical practices, human resources management, etc.

• Tech-savvy and proficient in a wide variety of proprietary productivity, desktop management, human resources, payroll, and accounting software.

• Must be a dynamic multi-tasker to perform various tasks in ever-changing needs and priorities.

• Fast-learner, quick on their feet, and willing to be trained.

• Must have the following characteristics: high attention to detail, well-organized, excellent communicator, strong interpersonal skills, and keen record keeper.

• Accurate and precise data management, entry, and encoding skills needed.

• Willing to work and relocate to Makati City, preferably those who know their way around the city and its neighboring area as wells as reliable contacts in the business sector.