HEPMIL Media Group owns and operates SGAG, MGAG, PGAG, MRCI, HEPMIL Creators Network & Bent Pixels Asia. HEPMIL Media Group has offices across Singapore, Kuala Lumpur, Jakarta, Manila, Bangkok & Ho Chi Minh and employs over 300 passionate individuals.
HEPMIL - SGAG and HEPMIL Creator's Network (HCN), is home to one of the fastest growing content and creator businesses locally. We exist to Make Every Singaporean's Day a Better One through the endless funny memes and videos on SGAG and by empowering the next generation of content creators through HCN.
We are looking for an Office Coordinator to remotely manage and coordinate office administration and facilities for our team.
This is a 1-year contract role that is purely remote in PH with the possibility for renewal.
Key Responsibilities:
Office Coordination:
- Serve as the main point of contact for office administration matters.
- Support and coordinate with the Singapore back-office team on office administration and operational requirements.
- Make day-to-day operational decisions and guide the Office Assistant in executing daily office tasks.
- Coordinate logistical and courier services in collaboration with the Office Assistant.
Facility & Maintenance Management:
- Coordinate routine and ad-hoc maintenance needs for the office (e.g., air conditioning, IT, cleaning).
- Manage administrative and coordination tasks related to the procurement of maintenance and facility services, ensuring requests are completed in a timely manner.
- Follow up on ad-hoc maintenance or facility issues as they arise.
IT & Asset Coordination:
- Support IT and network-related coordination, including monitoring system issues and liaising for resolution.
- Assist with office procurement processes and liaise with vendors as needed.
General Administrative Support:
- Support other administrative tasks and office operations as required.
- Ensure smooth communication and follow-ups between on-site teams and stakeholders.
Requirements:
- At least 2 years of relevant experience in administrative, office support, hospitality, or other service-oriented roles.
- Experience managing office operations in offices of 10,000 sq. ft. or larger is preferred.
- Proactive, meticulous, and resourceful, with strong problem-solving skills.
- Experience guiding team members to ensure tasks are completed effectively.
- Strong interpersonal and communication skills; a collaborative team player.
- Proficient in Microsoft Office Suite and/or Google Workspace.
- Flexible and adaptable to changing priorities and workloads.
- Technologically proficient is a plus.
